Job Listing
Secretary (OA)
Veterans Health Administration · Posted 60 days ago
About the Role
This position is located at Bruce W. Carter VA Medical Center, to Social Work Service Assistant in Miami, FL. The primary purpose for this position is to provide comprehensive administrative, clerical, and programmatic support essential to the efficient operation of one of the medical center's most dynamic and mission-critical services.
What You'll Do
- →Major duties and responsibilities include but are not limited to: Performs as the primary timekeeper for the Service, ensuring that requests for leave are submitted and approved in a timely manner.
- →Makes arrangements for conferences, teleconferences and meetings including reservation of appropriate rooms, notification of participants, and preparation of agendas and minutes.
- →Develops graphs, flow charts, formats, and layouts to be used in presentations and for records.
- →Manages/adjust to the day to day technical operation issues of the section and acts as the liaison between other services.
- →Provides administrative support for programs.
- →Reviews all incoming correspondence and reference material for content and intent; correspondence of a routine nature is independently responded to and prepared for signature without prior discussion.
- →Provides Customer Service to our internal, External Customers, Veterans and their families.
- →Maintains weekly and holiday schedule, including schedules for back-up coverage and weekend and holiday coverage.
- →Maintains timekeeping records; including requests for authorized absence, jury duty, and travel for all employees in the Service.
- →Establishes suspense dates and educates other staff in standards of record keeping.
- →Advises, maintains, and monitors storage and retrieval of documents and data.
- →Tracks & orders supplies.
- →Serve as ADPAC.
- →Provides administrative support for programs.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓Note: Only education or degrees recognized by the U.S.
Personality Fit
Job ID: e23ebdb5-ea8e-4f46-9b46-87e7f8d67960
Posted via USAJobs