Job Listing
Secretary (OA)
Veterans Health Administration · Posted 76 days ago
About the Role
This position serves as the Executive Secretary of the Office of the Chief of Staff, VA Central California Health Care System in Fresno, CA. The Secretary serves as the principal Administrative and secretarial support position in the immediate organizational unit in or for which the persons assisted have responsibility, by carrying out and coordinating all the clerical and day-to-day administrative support activities which are typically required to accomplish the work of the organization.
What You'll Do
- →Major duties include: Provides assistance and support to Office of the Chief of Staff by performing a variety of executive-level secretarial and administrative duties necessary to the accomplishment of their executive responsibilities.
- →Collaborates with a variety of stakeholders including veterans and their families, employees, Congressional Offices, Veterans Service Organizations, community organizations, employee union officials, vendors/contractors, and other VA and VISN officials.
- →Serves as a focal point for inquiries from constituents regarding hospitalization, outpatient treatment, resolution of a problem, or seeking information.
- →Performs program support work, such as program or office planning, correspondence control, serving as a liaison between clinical services and the Chief of Staff or the Supervisory Health Systems Specialist that supports the Chief of Staff.
- →Gathers materials for use in reports, presentations, and speeches.
- →Exercises exclusive control of the Chief of Staffs calendar and the Supervisory Health Systems Specialist for the Chief of Staff, with complete authority for notifying appropriate staff of needed information and recommendations necessary for the meetings.
- →Reviews all incoming correspondence for the Chief of Staff and the Supervisory Health Systems Specialist, determining proper disposition and refers to appropriate staff as necessary.
- →Reviews outgoing correspondence and reports prepared by staff, ensuring proper format, correct grammatical content, mathematical correctness, and coordination of routing in accordance with established policy.
- →Makes necessary arrangements for routine and professional staff meetings, which may include coordinating agendas, taking minutes, compiling background information, hotel· and travel arrangements, luncheons, speakers, correspondence, and transportation.
- →Work Schedule: Monday - Friday, 8:00am - 4:30pm Virtual: This is not a virtual position.
- →Position Description/PD#: Secretary (OA)/PD00108O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job..
- ✓Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
- ✓Note: Only education or degrees recognized by the U.S.
- ✓Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
- ✓You can verify your education here: http://ope.ed.gov/accreditation/.
Personality Fit
This role is commonly a great fit for these MBTI types:
Job ID: e1f040a1-919e-494e-a3d8-7f83d4894772
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