Job Listing
Secretary (OA)
Veterans Health Administration · Posted 49 days ago
About the Role
The position is at the full performance level located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), at the Southern Arizona VA Health Care System in the Anesthesiology Service. The primary purpose of the position is to perform duties to assist the Chief of the Anesthesiology Service by performing general office work auxiliary to the work of the organization.
What You'll Do
- →Duties include preparing correspondence and reports using office automation, screening calls and visitors, and directing them appropriately.
- →Review all incoming correspondence, publications, regulations, and directives affecting the Anesthesiology Service, determining what requires personal action or referral.
- →Use initiative to clarify information when needed.
- →Assist Anesthesiology Service staff and clerks with vague instructions, brief the Chief on activities, and monitor deadlines.
- →Prepare and review reports, memos, and correspondence for signatures, ensuring proper format, content, and compliance with policies.
- →Handle technical correspondence with medical terminology.
- →Maintain and update files, manuals, and procedures related to the Anesthesiology Service, ensuring timely follow-up on reports and responses.
- →Record minutes for meetings chaired by the Chief or Assistant Chiefs and distribute them to relevant personnel.
- →Train and support Anesthesiology Service secretaries, clerks, students, and volunteers in proper procedures and report writing.
- →Oversee all word processing activities, conduct training, and provide ongoing technical assistance.
- →Manage the Chief's calendar, schedule appointments and meetings, and prepare background materials.
- →Arrange travel logistics and compile related reports.
- →Serve as backup timekeeper, entering leave data, monitoring overtime, leave, and absences to ensure VA policy compliance, and escalate issues as needed.
- →Requisition supplies, equipment, and publications, coordinate maintenance requests, and manage key distribution for staff.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓This position requires the ability to type at least 40 words per minute.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: da59f40a-21f0-456c-af99-911b54b7831f
Posted via USAJobs