Job Listing
Secretary (OA)
Veterans Health Administration · Posted 1 days ago
About the Role
The position serves as the Secretary for the Logistics Service in the Bay Pines VA Health Care System and supported catchment area. The work consist of duties utilizing administrative and technical skill. The position is under the direct supervision of the Chief Supply Chain Officer.
What You'll Do
- →Major duties include but not limited to: Performs administrative work, which includes conducting research, preparing and submitting reports, answering phones, receiving visitors, arranging conference calls and meetings, and overall management of an office schedule or day-to-day plan.
- →Develops routine plans or schedules using standard references and existing information.
- →Ensures time keeping is completed on a daily basis and all time keeping is submitted per schedule and accurate upon submission.
- →Obtains data from section supervisors and submits employees' requests for overtime and prepares staffing and overtime reports.
- →Develops and maintains reports and spreadsheets.
- →Reviews, obtains, organizes, files and retrieves reports for briefing and presentation purposes, including reports, schedules, administrative and professional publications, correspondence, 6-Part personnel folders and other files.
- →Ability to use Outlook Mail and/or MS Teams features to respond to internal and external customer inquiries and calendar to set up, manage, and organize meetings.
- →Assists with the personnel management programs performing a range administrative management functions.
- →Serves as the focal point for the collection of all annual, weekly, and required report.
- →Develops, reviews, and interprets all station memorandum, bulletins and pertinent VA regulations to ensure compliance to set guidelines and advising all involved personnel of same.
- →Serves as a focal point for administrative issues and handles communications for the office with various people at all different levels of the organization.
- →Performs the following types of duties: edits letters, composes communication and reports, reviews communications/correspondence for accuracy, completeness to include proper format, grammar, spelling, punctuation, attachments, dates, signature(s), etc.
- →Schedules and maintains the appointment calendar for various staff members, coordinate meeting and/or schedules conferences bases on preferences and current commitment.
- →Keeps Chief and supervisors informed of all schedules meeting.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
This role is commonly a great fit for these MBTI types:
Job ID: ce76720c-b6c0-4442-8fbf-338599130c08
Posted via USAJobs