Job Listing
Secretary (OA)
Veterans Health Administration · Posted 10 days ago
About the Role
This position serves as the Executive Secretary of the Office of the Assistant Director for the VA Central California Health Care System in Fresno, CA. They are the principal clerical and administrative support position to the Office of the Assistant Director and are responsible for carrying out and coordinating all the clerical and day-to-day administrative support activities for the service.
What You'll Do
- →Major duties include: Performs program support work, such as program or office planning, correspondence control, serving as a liaison between administrative services and the Assistant Director or the Health Systems Specialist that supports the Assistant Director.
- →Provides administrative and technical information to callers after determining that the caller has a right and need to receive the information.
- →Reviews all incoming correspondence for the Assistant Director and the Health Systems Specialist, determining proper disposition and refers to appropriate staff as necessary.
- →Reviews outgoing correspondence and reports prepared by staff, ensuring proper format, correct grammatical content, mathematical correctness, and coordination of facts/routing in accordance with established policy.
- →Exercises exclusive control of the Assistant Director's calendar and the Health Systems Specialist for the Assistant Director, with complete authority for notifying appropriate staff of needed information and recommendations necessary for the meetings.
- →Gathers materials for use in reports, presentations, and speeches.
- →Accumulates and organizes information for the Office of the Assistant Director required for evaluating programs and their requirements.
- →Reviews all documents, forms, proposals and travel requests before submitting them to the Health Systems Specialist or the Assistant Director.
- →Makes necessary arrangements for routine and professional staff meetings, which may include coordinating agendas, background information, hotel and travel arrangements, luncheons, speakers, correspondence, and transportation.
- →Will serve as a back-up timekeeper for the Secretary to the Director and the Secretary to the Chief of Staff, Secretary to the Associate Director and Secretary to the Director.
- →Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.
- →Selection at a lower grade level does not guarantee promotion to the full performance level.
- →Work Schedule: Monday - Friday, 8:00am - 4:30pm Position Description/PD#: Secretary (OA)/PD02903O and PD02902O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not Authorized
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
- ✓Note: Only education or degrees recognized by the U.S.
- ✓Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
- ✓You can verify your education here: http://ope.ed.gov/accreditation/.
Personality Fit
This role is commonly a great fit for these MBTI types:
Job ID: ca8a447a-e5cc-4945-a2f1-4d23acc62a95
Posted via USAJobs