Job Listing
Secretary (OA)
Veterans Health Administration · Posted 7 days ago
About the Role
The primary purpose of this position is administrative and program support for all internal Primary Care Service related activities and customers. The Primary Care Service presently consists of the seven CBOCs geographically dispersed throughout the State of South Carolina. The incumbent supports the Primary Care Service in meeting the Medical Center's mission and is under the supervision of the Administrative Officer for the Primary Care Service.
What You'll Do
- →Major duties include, but are not limited to the following: Provide program/administrative assistance to enhance the effectiveness and responsiveness of the Primary Care Service.
- →Assist the Primary Care Service leadership by maintaining calendar of activities, scheduling meetings, screening phone mils, acting as liaison with staff, monitoring and prioritizing computer messages, advising the Chief/management staff of staffing issues, and preparing correspondence for the Chief's signature.
- →Independently prepare miscellaneous communications via fax, telephone or email.
- →Screen incoming communication such as messages, memoranda, Network Action Tracking Systems (NATS), VAIQ, and determines appropriate actions, routing and personnel.
- →Receive calls, greet visitors and direct to staff members those contacts needing their immediate attention or action.
- →Maintain the calendar and schedule of appointments for the Chief and PC Leadership in accordance with priority, program plan, and available time, including travel requirements, which may include visits to CBOCs, service areas, staff meetings, VISN meetings, Seminars, determines travel estimates, documents fund expenditures and prepares travel documents.
- →Training administrator for the Primary Care Service, which include monitoring, advising staff on completing annual training requirements, providing guidance and assistance in operating the VA Training Management System (TMS).
- →Serve as primary timekeeper for the Primary Care Service located in Columbia and assembles, prepares, and submits report of staff time as requested.
- →Prepare delegations of authority for timekeepers, certifying officials, and overtime officials for all Primary Care Service Time and Leave units as well control point officials and clerks.
- →Provide guidance and assistance with the implementation of administrative activities (such as educational activities, travel activities, various documentation preparation, HR activities, time and attendances, and monitoring DORN inspection programs).
- →Order supplies and reproduces materials as needed.
- →Electronically submits Remedy requests for office equipment and serve as the Personal Identity Verification (PIV) Sponsor for Primary Care Service.
- →Initiate 52s to recruit, terminate, and promote Primary Care Service staff.
- →Utilize and maintain knowledge of multiple computer software applications including Microsoft Word, Excel, PowerPoint, and Outlook.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: b7286cb1-e392-4537-b938-b5c02ce5fe22
Posted via USAJobs