Job Listing
Secretary (OA)
Veterans Health Administration · Posted 11 days ago
About the Role
The position performs duties to assist the Chief, Engineering Service of the Mountain Home VA Healthcare System (MHVAHCS), Mountain Home, Tennessee, and subordinate supervisory and clerical staff, by performing administrative work and coordination of clerical support for the entire service. The position is the principal clerical and administrative support position in Engineering Service, operating independently of any other such position in the service.
What You'll Do
- →Knowledge of the duties, priorities, commitments, policies, and program goals of the Engineering Service sufficient to perform non-routine assignments.
- →The purpose of the work is to carry out the administrative processes of the office of the Chief Engineer.
- →This position serves as liaison between the Chief Engineer and subordinate units; consolidating reports submitted by subordinate units; and arranging meetings involving staff from outside the immediate office.
- →The work affects the ability of the Chief Engineer to accomplish work through the provision of essential support services.
- →Ability to independently record notes, track and follow up on commitments made at meetings and conferences by Engineering Service staff members; shifting clerical staff in subordinate offices to take care of fluctuating workloads; or locating and summarizing information from files and documents by recognizing information relevant to the problem at hand.
- →Skill and ability to coordinate the work of Engineering Service with the work of other services and departments, and for recognizing the need for such coordination in various circumstances.
- →Ability to provide advice to clerical staff in other services and departments concerning such matters as information to be provided for use in committee meetings or reports.
- →The secretary performs a full range of clerical and administrative support functions for Engineering Service, including arranging for travel and meetings, and assembling reports.
- →Decisions regarding what needs to be done require the secretary to recognize differences among clearly recognizable situations.
- →Actions to be taken or responses to be made differ in such things as the sources of information or the kinds of transactions or entries.
- →Decisions at this level are based on knowledge of the procedural requirements of the work coupled with an awareness of the specific functions and staff assignments of the service.
- →The staff of Engineering Service is organized into subordinate units.
- →Direction of the staff is exercised through intermediate supervisors, and the subordinate units differ from each other in such aspects as subject matter, functions, relationships with other organizations, and administrative requirements.
- →There is a system of formal internal procedures and administrative controls, including Engineering Service cognizant Medical Center Memorandums as well as Engineering Service Memorandums and a formal reporting system to include VACO, VISN and Medical Center level reports and suspense items.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment.
- ✓Applicants who refuse to be tested will be denied employment with VA.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Personality Fit
Job ID: af30e678-5dba-4c54-adf5-2bd6df442386
Posted via USAJobs