Job Listing
Secretary (OA)
Veterans Health Administration · Posted 49 days ago
Hybrid Nashville, TN $56K – $73K Apply by Aug 3, 2026 Secretary ISFJISTJ HealthcareEducationTransportation
Apply for this job → About the Role
This position serves as the Executive Secretary to the Associate Director for Patient Care Services (ADPCS) and reports to the Health System Specialist for the ADPCS. The Executive Secretary performs as the principal office assistant and is a key driver in carrying out the mission of Veterans Affairs and Tennessee Valley Healthcare System (TVHS).
What You'll Do
- →The core duties of this position include but are not limited to: Maintains appointments/calendar/schedule.
- →Makes travel arrangements including itinerary, lodging, and transportation.
- →Prepares correspondence to local and national (Congressional) inquiries in proper format for final signature.
- →Obtains and monitors use of services, supplies, or equipment.
- →Assists in the coordination and preparation of the service organization chart, annual budget, and annual nursing service report.
- →Collaborates with other services to resolve patient care issues that cross over service lines.
- →Monitors service performance measures.
- →Serves on committees and task groups as requested.
- →Maintains liaison and communication with persons and groups from within and outside TVHS, speaking for principal and administrative issues.
- →Processes incoming/outgoing reports, memorandums, and other forms of communication.
- →Facilitates and assists in the coordination of space needs to facilitate management and the space committee.
- →Assists in evaluation of planning activities of service in relation to VHA policies, plans, and objectives.
- →Ensures accurate identification, reporting, trending, and education to provide efficient operations and protection of resources.
- →Coordinates activities involved in administrative investigations, root cause analysis for service reporting to the ADPCS.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: 8cf9cb8a-31c5-4ec9-8359-65b8c1561cb1
Posted via USAJobs