Job Listing
Secretary (OA)
Veterans Health Administration · Posted 54 days ago
About the Role
The Executive Secretary provides administrative and secretarial support to members of the Executive Leadership Team of Tuscaloosa VA Medical Center organization, including the Director, Associate Director, Chief of Staff, and Associate Director of Patient Care Services. The organizational structure of each Executive Leader varies with the number of subordinate services, programs and departments.
What You'll Do
- →The incumbent serves as the Executive Secretary to the Associate Director and performs all secretarial duties for the Associate Director.
- →Services aligned to the Associate Director include Education and Development, Health Administration Service, Resource Management Service, Supply Chain Management Service, Resource Management Service, Supply Chain Management Service, Privacy Officer, Emergency Manager, and Prosthetics Service.
- →Major duties include but are not limited to: Receives schedules, refers, and contacts members of the staff, agency, and persons outside the agency ranging from other government agencies to the general public.
- →Regularly involved in high level contacts with visitors and callers from such organizations as Congressional offices, members of the news media, State and local officials, and high-ranking officials in the field or industry, publication groups, attorneys, presidents of major national or international firms or organizations, and/or leading representatives of foreign governments.
- →Processes incoming and outgoing materials such as correspondence, reports, memoranda, White House Hotline inquires, suspense items and other forms of written communication.
- →Develops background information and prepares outlines for Associate Director public speaking engagements, papers, and correspondence/reports, provides general clerical mail and correspondence services such as preparing a variety of recurring reports, reviewing outgoing correspondence for proper attachments, or consolidating/coordinating submittals of information.
- →Schedules appointments, coordinates meetings, and/or schedules conferences for the Associate director and the Executive Assistant.
- →Ensures that confidentiality of records and sensitive information is maintained at all times within the established facility requirements.
- →Serves as the senior timekeeper for the respective Associate Director team and as a backup timekeeper for other Executive Leadership Team members and Associate Director Services/Service Lines.
- →Assists the Associate Director and/or Assistant section in preparing move and space plans.
- →Performs other related duties as assigned.
- →Work Schedule: Monday through Friday, 7:30am - 4:00pm CST.
- →Telework: Ad hoc Virtual: This is not a virtual position.
- →Position Description/PD#: Secretary (OA)/PD115330 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: 888143ca-fefd-477f-8a53-fbb59c4821ed
Posted via USAJobs