Job Listing
Secretary (OA)
Veterans Health Administration · Posted 11 days ago
About the Role
Position is located within the Office of the Deputy Director of the Central Alabama Veterans Health Care System (CAVHCS) located in both Montgomery and Tuskegee, AL and serves as the clerical assistant and advisor to the Deputy Director. Candidate may be required to assist other Executive Secretaries and Administrative staff by carrying out and coordinating all the clerical and day-to-day administrative support activities which are typically required to accomplish the work of the organization.
What You'll Do
- →Responsibilities include, but are not limited to: Determines nature of call or business of visitors, if business requires the attention of technical or staff specialists, decides whether the importance of business such as to require personal attention of superiors or if the visitor should be referred to the appropriate organizational component concerned with specific subject.
- →Responds to inquiries and administrative problems brought to the Deputy Director's Office by Direct Reports, Services, and other internal and external stakeholders.
- →Screens all calls and visitors, answering most questions and completing most business involving established policy or routine matters without referring people to the Deputy Director.
- →Screens all publications, directives, and periodicals, and brings those of significance to the Deputy Director's attention.
- →Maintains the manager's daily calendar, making appointments and arranging conferences and meetings without specific prior approval, based on a knowledge of the manager's schedule.
- →Schedule appointments, audio and video conferences, and meetings Confirms conference rooms, coordinate attendance, reserves equipment, prepares, and distributes agendas and minutes Coordinate training and travel for the Deputy Director Prepares training request and documents attendance.
- →Performs typing on a computer keyboard wherein the work requires competitive level proficiency in typing as well as knowledge of office hardware and software systems.
- →Receive, review, and distributes all of the Deputy Director surface mail, inter-office mail, electronic mail and facsimile mail, delegating responsibility for replies as appropriate.
- →Monitors, recommends, and implements changes in correspondence processes affecting work in the Office of the Deputy Director.
- →Guide others in the preparation of correspondence and informs them of procedural changes.
- →Advises the Deputy Director of significant items of interest in correspondence, files, and reports Responds to correspondence not requiring the Deputy Director's personal attention.
- →Uses varied functions of several types such as word processing; data base management, electronic mail, as well as graphics, spreadsheet, and database management software.
- →Prepares letters, memoranda, messages, agendas, and minutes either self-composed, from handwritten notes, dictation or recorded media with responsibility for content format, grammar, punctuation, and spelling.
- →Utilizes a variety of office automation systems and various software packages to accomplish work.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) There is no educational substitution at this grade level.
Personality Fit
Job ID: 60fb2145-87d6-44c2-81b3-d6e8030add64
Posted via USAJobs