Job Listing
Secretary (OA)
Veterans Health Administration · Posted 1 days ago
About the Role
The position is located in the Veterans Administration (VA), Veterans health Administration (VHA), North West Health Care Network (VISN 20), Mann-Grandstaff VA Medical Center (VAMC), Executive Office. The incumbent provides executive level administrative and secretarial services to the supervisor and provides direction to subordinate clerical and administrative staff.
What You'll Do
- →Duties include, but are not limited to: Serve as the initial point of contact for the AD/PCS.
- →Independently schedules appointments, coordinates meetings, and makes commitments for the AD/PCS to attend meetings, conferences, etc., without prior approval.
- →Acts as liaison for AD and nurse mangers/supervisors.
- →Provides general clerical public contact support services such as answering the telephone, referring visitors, or providing information about the office, its functions, and standard operating procedures, as well as similar information.
- →Screens calls and personally answers calls when the requested information concerns routine and procedural requirements.
- →Process incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication.
- →Perform the following types of duties: edits letters, composes letters and reports, reviews correspondence for accuracy and completeness, and develops standard or form letters and replies to inquiries.
- →Provide general clerical mail and correspondence services such as preparing a variety of recurring reports, reviewing outgoing correspondence for proper attachments or consolidating/coordinating submittals of information.
- →Research files and assembles background information on the subject of incoming material prior to referral.
- →Compile required records and paperwork, i.e., VetPro printout, worksheets, etc, necessary to conduct a Board review.
- →Responsible for tracking all PCS/NHCU/FIT facility and internal policies to include meeting required review deadlines, working with CA/PCS and nurse managers to ensure policies are updated appropriately and in a timely manner.
- →Perform other administrative duties as assigned.
- →Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.
- →Selection at a lower grade level does not guarantee promotion to the full performance level.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: 3ece7c96-3083-4431-8ecb-dc1d5ca482c7
Posted via USAJobs