Job Listing
Secretary (OA)
Veterans Health Administration · Posted 6 days ago
About the Role
This position is located in the Executive Office of the Alaska VA Healthcare System (AVAHS) in Anchorage. The incumbent serves as an administrative assistant and executive secretary to the Executive Office Staff, with primary support assigned to one or more of the TETRAD members: the Executive Director, the Associate Director, the Chief of Staff, and/or the Associate Director for Patient Services.
What You'll Do
- →Manages the Executive Leaders daily schedule.
- →Maintains office and personnel documents, standard operation procedures and related materials.
- →Establishes and maintains files of correspondence and other documents related to investigations, performance appraisals, and other sensitive matters.
- →The incumbent distributes forms and instructions for annual performance ratings and ensures timely completion.
- →Serve on the SA-VAHS Suspense Group to monitor and maintain incoming actions from VISN 20 Network, VA Central Office, congressional inquiries, and assigned to appropriate staff for completion and monitor for timely response.
- →Developing and implementing various tracking systems for signature items, reports and other requests.
- →Utilizes computer-based computer systems to complete timekeeping and to enter PATS-R cases.
- →Utilize a range of office equipment.
- →Expertly uses the hospital computer system, including commercial software, to prepare reports, correspondence, and other presentations.
- →Makes travel arrangements for Director and Executive Staff; maintains travel documents and records, prepares travel vouchers.
- →Completes meeting minutes and independently follows up on meeting minute action items.
- →Prepares presentations and other documents.
- →Receives and routes incoming calls from patients, clients, staff, and others in need of information.
- →Execute and prepare responses to routine correspondence and reports.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
This role is commonly a great fit for these MBTI types:
Job ID: 3ba24c0a-0581-4e24-a898-3eb5c4149a3e
Posted via USAJobs