Job Listing
Secretary (OA)
Veterans Health Administration · Posted 16 days ago
About the Role
The incumbent serves at the Secretary for the Office of the Associate Director for Patient Care Services/Nurse Executive, providing comprehensive and executive level administrative, clerical, and technical support to the ADPCS/NE, Deputy ADPCS/NE, and Administrative Officer.
What You'll Do
- →Major Duties: Screens and processes all incoming and outgoing correspondence for accuracy, completeness, formatting, and compliance.
- →Finalizes executive-level documents for ADPCS/NE, Deputy, and AO signature, ensuring tone, clarity, grammar, and accuracy.
- →Constructs and maintains dashboards; consolidates report data from multiple services.
- →Monitors suspense dates for reports and assignments; follows up until completed.
- →Manages Medical Center Policy (MCP) and SOP lifecycle, including routing, review coordination, Union concurrence, signatures, and SharePoint posting.
- →Prepares administrative documents such as ROCs, policy memos, position descriptions, performance standards, procurement requests, agendas, minutes, and briefing materials.
- →Drafts routine administrative correspondence, including Delegations of Authority and compliance memos.
- →Transcribes dictated, handwritten, or recorded material into final form.
- →Compiles data, retrieves historical files, and prepares materials for special projects.
- →Maintains master calendars for ADPCS/NE, Deputy, and AO; schedules/reschedules meetings and prepares required materials.
- →Coordinates committee activities, prepares agendas, records minutes, maintains member lists, and uploads documents to SharePoint.
- →Schedules and coordinates meeting logistics including space, audiovisual needs, attendance, and pending files.
- →Screens calls and visitors; determines urgency, resolves routine issues, provides guidance, or escalates appropriately.
- →Provides staff guidance on administrative procedures, policy locations, formatting standards, and timekeeping rules.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
This role is commonly a great fit for these MBTI types:
Job ID: 226f89a3-0c3f-443d-9e02-ca8940fd7914
Posted via USAJobs