Job Listing
Secretary (OA)
Veterans Health Administration · Posted 1 days ago
About the Role
The Executive Secretary provides a wide variety of administrative support for the work performed in the Office of the VA Loma Linda Healthcare System (HCS) Director. The incumbent is the primary administrative support to the Director who possesses ultimate responsibility for all aspects of the HCS operations. The incumbent serves as the administrative subject matter expert for all secretarial staff within the facility.
What You'll Do
- →Duties include, but are not limited to: Acts as the lead office manager for the Director's Office and ensures that the practices and procedures used by administrative staff in subordinate offices are consistent with those of the Director's Office.
- →Provides specialized training for all subordinate level administrative staff.
- →Monitors the quality and timeliness of administrative production by reviewing all correspondence submitted to the Office.
- →Acts as the HCS primary resource person to all administrative staff when question arise concerning VA/VHA or HCS policies and procedures relative to administrative production.
- →Manages day-to-day activities of the Office.
- →Has exclusive control over the Director's schedule and calendar using own initiative and judgement in determining priorities for appointments and activities.
- →Screens all call and visitors, answering most questions and completing most business involving established policy.
- →Utilizes office automation equipment and processes.
- →Serves as alternate purchase cardholder.
- →Oversees the Financial Management Service unannounced audit system by appointing designated staff to conduct such quarterly audits.
- →Serves as alternate timekeeper for the Office.
- →Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.
- →Selection at a lower grade level does not guarantee promotion to the full performance level.
- →Work Schedule: Monday - Friday, 0730-1600 Virtual: This is not a virtual position.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
This role is commonly a great fit for these MBTI types:
Job ID: 1cedbb9e-35cf-48ea-8430-a172131b7d86
Posted via USAJobs