Job Listing
Secretary (OA)
Veterans Health Administration · Posted 64 days ago
About the Role
The incumbent provides administrative and personal assistance to the Associate Chief of Staff (ACOS) for Primary Care (PC) at the El Paso VA Health Care System (EPVAHCS). The incumbent will be responsible for a large variety of administrative duties relevant to the functioning of sections and programs of the Primary Care Service line.
What You'll Do
- →Schedules and reviews the work performed and activities of the office, including reporting and recordkeeping; receives visitors and telephone calls to the office; maintains calendar for appropriate staff; and schedules appointments.
- →Reviews and directs to appropriate staff incoming correspondence, publications, regulations, etc.; responds to inquiries or directs accordingly; and follows up on action items to ensure timely response.
- →Performs office automation work; prepares meeting minutes; and utilizes various hardware and software in the performance of duties.
- →Prepares forms, memorandums, reports, and other correspondence, ensuring proper grammar, spelling, and format; and prepares and maintains current guidelines and manuals pertinent to the department.
- →Prepares travel arrangements for select staff; and coordinates conferences and meetings, including preparing agendas.
- →May serve as the backup transcriptionist; maintains files, reports, etc.; and enters data/reports into the computer.
- →Maintains an adequate stock of office supplies; maintains employee records; and serves as a government purchase card holder.
- →Work Schedule: Monday - Friday; 7:30am - 3:15pm Telework: Ad-hoc.
- →This position may be authorized for telework.
- →Telework eligibility will be discussed during the interview process.
- →Position Description/PD#: Secretary (OA)/PD005220 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Personality Fit
Job ID: 1469ba5b-9bad-42c1-b771-30c87dd506f3
Posted via USAJobs