Job Listing
Secretary (OA)
Veterans Health Administration · Posted 1 days ago
About the Role
This position is located in the Executive Office at the VA Puget Sound Health Care System (VAPSHCS), a two division facility providing primary (including mental health care), specialty and tertiary referral care for Veterans.
What You'll Do
- →This position provides secretarial support to the medical center Director.
- →Duties and responsibilities include, but are not limited to: Provides telephone and receptionist services.
- →Receives schedules, refers and/or contacts members of the medical center V20 and VA Central Office staff and persons outside the agency including other government agencies, Veterans and their families, and the general public.
- →Screens all calls and visitors answering most questions and completing most business involving established policy or routine matters without referring people to the supervisor.
- →Maintains records of leave and attendance.
- →Requisitions office supplies, repairs for office equipment and printing services.
- →Maintains the office filing systems.
- →Serves as a liaison to other managers and staff within the medical center providing advice on procedures, reports, requirements, and other matters necessary to implement the facility's policies directives and instructions.
- →Responds to administrative problems brought to the supervisor attention by members of the medical center staff or management officials outside the organization and/or the agency.
- →Notifies the appropriate subordinate management officials of the need for information or recommendations and either prepares the response or follow up to ensure timely response by others.
- →Plans and arranges for the preparation of information needed for budget reports.
- →Makes arrangements for travel and large conferences including developing information for use in the conferences.
- →Performs office duties such as electronic mail, desktop publishing, calendar, spreadsheet, database, and or graphic software.
- →Provides general clerical services such as maintaining electronic files, solving operating or user problems, or utilizing advanced software functions.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: 0797dc9c-d200-4919-bfbc-2c09ee0ed7d3
Posted via USAJobs