Job Listing
Secretary (OA)
Veterans Health Administration · Posted 9 days ago
About the Role
This position is located in Oklahoma City VAMC, and serves as a principle clerical assistant to the Chief of Medical Administration Service and the Assistant Chief of Medical Administration Service.
What You'll Do
- →Duties include but not limited to......
- →Screens and refers calls and visitors to staff members and supervisors as appropriate.
- →Schedule's appointments and makes commitments for Chief and Assistant Chief.
- →Handles many requests for information and resolves a variety of problems; Typing, edits letters, compose letters and reposts, reviews correspondence for proper attachments, or consolidating/coordinating submittals of information.
- →Advises supervisor of important office issues arising during the supervisor's absence, and brings significant item in reports, files and correspondence to the supervisor's attention.
- →Reads all incoming correspondence, determining proper action.
- →Reviews outgoing correspondence and reports for proper format, accuracy, and all coordination of facts in accordance with established policy.
- →Advises supervisor of important office issues arising during the supervisor's absence, and brings significant item in reports, files and correspondence to the supervisor's attention.
- →Responsible for printing the Gains & Losses report from VistA for Pentad & Medical Center leadership on a daily basis.
- →Makes arrangements for meetings and conferences, prepares travel orders and vouchers.
- →Establishes and maintain files, prepares correspondence, and maintains office supplies.
- →Enters schedules, daily time posting, premium pay requests, and associated leave according to data input on VATAS Timekeeper and maintains time and attendance for commonly used pay plans and types of leave or limited special pay situations.
- →Reviews VATAS reports for appropriate entries, approval, and documentation such as medical certificates for sick leave.
- →Work Schedule: 7:30am - 4:00pm, Monday - Friday Compressed/Flexible: Not AuthorizedTelework: This position is not authorized for telework.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: 045a5b2b-bc21-45b4-b7f1-8b97864f7655
Posted via USAJobs