Job Listing
Secretary (OA)
National Institute of Food and Agriculture · Posted 45 days ago
About the Role
This position is located in the National Institute of Food and Agriculture (NIFA), Office of the Director, Associate Director for Operations/Programs. The incumbent serves as Secretary to the Associate Director providing secretarial and administrative support functions that are auxiliary to the Associate Director's work and which relieves the Associate Director from direct involvement in the management of the day-to-day office issues.
What You'll Do
- →Oversee and manage all administrative and operational functions supporting the Associate Director for Operations, ensuring efficient workflow and continuity across the office.
- →Establish and maintain organized filing and records systems that preserve institutional knowledge, support decision-making, and provide reliable reference for inquiries, audits, and long-term program history.
- →Coordinate meetings, briefings, and conferences for the Associate Director for Operations, including arranging logistics, and securing conference rooms.
- →Prepare background materials such as summaries, program analyses, or briefing documents for review and approval.
- →Manage intake, logging, prioritization, and routing of all correspondence and communications addressed to the Associate Director, ensuring timely review and action.
- →Fulfill duties as a secondary Controlled Correspondence Officer, coordinating closely with the USDA Office of Executive Secretariat to ensure compliance with departmental standards, tracking requirements, and response timelines.
Personality Fit
This role is commonly a great fit for these MBTI types:
Job ID: 4681f79e-14fe-40dd-87ac-a1e5afaeb1ec
Posted via USAJobs