Job Listing
Secretary (OA) - DETAIL
Veterans Health Administration · Posted 8 days ago
About the Role
The Mental Health Service of the New York Harbor Healthcare System is comprised of three sections located at both the New York and Brooklyn campuses in addition to Chapel St. and St. Albans. Each section. The incumbent will function as Secretary/Program Assistant to the Chief of Staff of Mental Health, Chief Psychiatry and Administrative Officer of Mental Health. This is a temporary detail not to exceed 120 days.
What You'll Do
- →The incumbent is delegated authority in varying degrees to carry out those duties not requiring the personal attention of the Administrative Officer.
- →Duties and responsibilities include, but are not limited to: Manages and oversees the STARS Program (Substance Abuse Tracking and Report System for the City of New York).
- →Arranges for training for the new clinicians, reports any problems and manages all of the sites by reminding the clinicians and coordinators that Program Reports and updates are required within a specified time frame.
- →The hospital credentialing depends upon the timely expedition of these reports.
- →Manages and oversees data collection for SUDS (Substance Use Disorder) related performance measures is also responsible for analyses and reporting of data collection.
- →Will perform this work with minimal supervision and will demonstrate initiative in continual improvement of data collection and analysis.
- →Provides assistance in the management of an organization by supporting analysis, planning, controlling, and monitoring personnel, supplies, equipment, facilities and/or financial resources.
- →Types and proofreads technical and clinical manuscripts for publication in medical journals as well as grant proposals and speeches for presentation at professional meetings.
- →This will involve knowledge of medical terminology that is highly specialized.
- →Types in final form from rough drafts or oral instructions a variety of material such as correspondence, memoranda and statistical reports.
- →Receives incoming correspondence and drafts replies to items as authorized by supervisor.
- →Receives and screens telephone calls and makes decisions as to whether calls have to be directed to the attention of the Director, Chief of Psychiatry and/or Administrative Officer.
- →Monitors the correct entry of statistical data for the Director, Chief of Psychiatry and/or Administrative Officer.
- →Ensures that all the program reports such as annual reports, etc are completed in a timely manner and supervises staff for correctness of format.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) There is no educational substitution at this grade level.
Personality Fit
This role is commonly a great fit for these MBTI types:
Job ID: 5cac0ed7-fbc9-4da0-9f22-d16c9b011916
Posted via USAJobs