Job Listing
SECRETARY (OA)
Air Force District of Washington · Posted 1 days ago
About the Role
Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is: To serve as the principal office assistant, performing various administrative and clerical duties in support of an organization normally found in a major command headquarters. Performs office automation duties such as word processing in support of the administrative and clerical work.
What You'll Do
- →Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files, and other sources.
- →Prepares and finalizes various recurring reports, determining and modifying format, content, and frequency requirements.
- →Independently composes and prepares nontechnical correspondence such as requests for information concerning the organization's mission and programs; office procedures; and letters of acknowledgment, commendation, or notification.
- →Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives.
- →Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/offices, or handled personally.
- →Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits.
- →Based upon detailed knowledge of the organization and it's programs and operations, determines appropriate action.
- →When supervisor is not available, determines whether important business and high ranking calls and visitors should be referred to another staff member or delayed until supervisor is available, taking telephone messages or making later appointments as appropriate.
- →Independently notes and follows-up on commitments made at meetings and conferences by staff members, and maintains supervisor's calendar, coordinates meeting arrangements, and/or schedules meetings and/or conferences.
- →Schedules appointments and meetings, without prior approval, based on personal knowledge of workload and current issues, and coordinates with the supervisor as necessary.
- →Performs other clerical and administrative work in support of the office/organization.
- →Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office.
- →Serves as liaison between the supervisor and subordinate units.
- →Uses varied and advanced functions of word processing software to create, format, modify, edit, and print a variety of letters, reports, memos, and other textual documents.
Personality Fit
Job ID: 739f901e-437a-4655-bd02-15e46235ef1a
Posted via USAJobs