Job Listing
Records and Information Management Specialist
Veterans Health Administration · Posted 1 days ago
Hybrid Saint Cloud, MN $67K – $106K Apply by Jun 12, 2026 Records & Information Management ENFJENTJESTJ
Apply for this job → About the Role
The Records and Information Management Specialist - Facility Records Officer serves as the senior technical advisor responsible for ensuring institutional federal records of vital, historical, fiscal, and legal value are identified and preserved in accordance with federal laws, regulations, directives, and policies. This position is located in the Executive Director's Office at the St. Cloud VA Medical Center.
What You'll Do
- →Major duties include, but not limited to: Ensuring compliance with record keeping requirements for VHA records.
- →Independently develops and utilizes records management metrics, dashboards, audits, surveys, and other reports to identify potential issues related to the health care system records management program.
- →Responsible for the maintenance of the master records inventory and file plan for the Health Care System.
- →Conducts a program of regular internal records management reviews and audits records maintained by service lines to assist offices within the organization in maintaining appropriate records management procedures.
- →Formulates and implements professional organizer techniques and strategies to streamline file system organizations across a wide range of storage environments.
- →Provides ongoing general and/or program specific training to staff related to records management, ensuring all records liaisons are trained on the creation, maintenance, use, storage, and disposition of the records created within their area of responsibility.
- →Educates end-users on how to utilize inventory file plan organizations using variety of inventory and file plan systems and meta data repositories.
- →Collaborates with Office of General Counsel upon receipt of a litigation hold, and advises personnel in litigation hold procedures, ensuring litigation related records are safeguarded and available.
- →Advises health care system personnel on the maintenance and/or disposition of documents not included in an approved Systems of Records and acts as a point of contact for management of unscheduled records.
- →Performs other duties as assigned.
- →Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.
- →Selection at a lower grade level does not guarantee promotion to the full performance level.
- →Work Schedule: Monday thru Friday, 8:00am - 4:30pm Compressed/Flexible: Not Authorized Telework: Ad-Hoc - This position may be authorized for telework.
- →Ad-hoc telework occurs on an occasional, non-routine basis (i.e. inclement weather or to complete short-term special assignments or accommodate special circumstances even though the arrangement may occur continuously for a limited/specific period of time Telework eligibility will be discussed during the interview process.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓NOTE: Only education or degrees recognized by the U.S.
Personality Fit
Job ID: 38701223-5313-4209-8d9d-25ecda795f51
Posted via USAJobs