Job Listing
Program Support Assistant
Veterans Health Administration · Posted 2 days ago
Hybrid Salt Lake City, UT $45K – $66K Apply by Jun 12, 2026 Miscellaneous Clerk And Assistant ISFJISTJ
Apply for this job → About the Role
This Program Support Assistant position is located at the Veterans Affairs Salt Lake City Health Care System in the Health Professions Education (HPE) Office (HPEO). The purpose of this position is to coordinate administrative and support services to assist the HPEO in fulfilling requirements related to VHA's academic mission and program requirements of Office of Academic Affiliations (OAA) and HPE accrediting bodies.
What You'll Do
- →Major duties include, but are not limited to: Provide technical and administrative guidance necessary to achieve efficient service operations within the VA medical facility and maintain stakeholder satisfaction.
- →Prepare and tracking documents and correspondence to coordinate actions and close action items.
- →Anticipate obstacles to operational management that are likely to interfere with the accomplishment of objectives and takes or recommends the necessary action to prevent their occurrence.
- →Provide required documents within required timeframes for position management, hiring actions, FTE requests, and performance appraisals.
- →Provide administrative orientation and training to new employees within HPEO.
- →Serve as the timekeeper for and is familiar with timekeeping codes and the process for validating and processing timecards accurately.
- →Manage and maintain electronic files and program data in SharePoint and on shared drives.
- →Provide support for HPE Office staff in data collection, data entry and financial analysis work.
- →Prepare and distributes approved agendas, prep materials, and minutes of meetings.
- →Overseeing logistics, planning, and preparation for HPEO meetings including scheduling, materials, travel and lodging arrangements, and special events.
- →Performing other duties as assigned.
- →Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.
- →Selection at a lower grade level does not guarantee promotion to the full performance level.
- →Work Schedule: Monday through Friday 8:00 a.m. to 4:30 p.m.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓Most recent SF-50 if you are a current or former Federal employee -Official Notification of Personnel Action (SF-50) noting your current position or most recently held position, tenure, type of position occupied (i.e., Excepted or Competitive), grade level and duty location.
- ✓For current Federal employees, the SF-50 must be effective the first pay period of the current year or later.
Personality Fit
Job ID: d22781ee-f48c-490b-a64e-036572a57671
Posted via USAJobs