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Program Support Assistant (Office Automation)
Veterans Health Administration · Posted 3 days ago
On-site Ann Arbor, MI $50K – $65K Apply by Jun 9, 2026 Miscellaneous Clerk And Assistant ESTJ OperationsHealthcare
Apply for this job → About the Role
This position performs a variety of administrative and clerical functions for the Safety Service at VA Ann Arbor Healthcare System. The incumbent is required to work under minimal supervision and resolve problems associated with the work of the office. The incumbent will provide technical and hands-on assistance to the facility's Chief, Safety Service (Industrial Hygienist), Safety Manager, Green Environmental Management Systems Program Manager, and Safety Technicians.
What You'll Do
- →Major Duties and Responsibilities: Incumbent coordinates the accurate and timely preparation of reports, surveys and briefing materials pertinent to the operation of all components of the facility's overall Safety Program which includes Occupational Health and Safety, Radiation Safety, Industrial Hygiene and environmental compliance.
- →Effective program maintenance demands continuous follow-up within all levels of the organization to ensure that required materials are submitted on schedule, pending items are monitored and tracked, and follow-up action is initiated.
- →Maintains a monitoring and evaluation system for all items identified by the safety staff as requiring follow- up action and/or continued tracking.
- →Independently prepares and develops memorandums and reports regarding safety issues.
- →Maintains and updates files and automated information systems containing safety-related information for each service.
- →Incumbent is responsible for inputting safety data and statistics into the various automated data processing systems to accurately and efficiently record pertinent information.
- →Examples include the dosimetry badge records and the facility's chemical inventory.
- →In the area of safety training, s/he develops and maintains a computerized logging/tracking system to record participation of all personnel (such as new employees and supervisors) attending a variety of safety training programs and certain staff with specific safety needs (i.e., personnel wearing respirators, personnel exposed to radioactive materials, etc.).
- →S/he may be asked to assist in preparing and conducting safety-related training programs including development of training materials and conducting specific aspects of the training.
- →Incumbent ensures the timely and accurate submission of recurring reports, workload statistics, briefing papers and statistical data to appropriate committee structures and services, executive leadership, external agencies, VISN and VA Central Office.
- →S/he reviews pertinent worksheets and code sheets to ensure proper completion.
- →Maintains records of circulars and reports, and distributes reports according to established guidelines.
- →Performs analysis of data and information presented for submission, interprets data, reviews potential out-of-line situations, and informs safety staff of any significant trends identified.
- →Incumbent may be asked to perform administrative functions related to internal and external review programs such as OSHA, Joint Commission, EPA, community fire and safety inspectors, VISN Safety Officials and others.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Physical Requirements: The work is primarily sedentary, although some physical effort will be required.
- ✓Incumbent must be able to move independently through the hospital.
- ✓Incumbent must possess visual and hearing acuity to communicate with both staff and patients.
- ✓Incumbent must be able to manipulate keyboard and use a personal computer.
- ✓Incumbent must be able to communicate orally.
- ✓Must also be able to carry at least 15 lbs.
- ✓Incumbent may also be required to periodically accompany the Safety staff during walkthrough inspections.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
Personality Fit
This role is commonly a great fit for these MBTI types:
Job ID: 27f23564-6063-4637-abd0-753559647c5a
Posted via USAJobs