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Program Support Assistant (OA)
Veterans Health Administration · Posted 10 days ago
On-site Portland, OR $54K – $71K Apply by Jul 8, 2026 Miscellaneous Clerk And Assistant ESFJESTJISFJISTJ
Apply for this job → About the Role
Employee will serve as a Program Support Assistant within the Research Administration Budget Office of the Research and Development Service (R&D) located at the VA Portland Health Care System (VAPORHCS) in Portland, OR.
What You'll Do
- →***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** This position plays a key role performing technical work in direct support of administrative areas such as operating program analysis, accounting, budget, procurement, and/or travel, and is essential to the operation of the service.
- →Duties will include, but may not be limited to the following: Manages various administrative and technical processes within the office and ensures that procedures are understood and followed by the research community.
- →Maintains system of accountability of research funds and reconciles/balances books to research fund control points.
- →Coordinates office operations and processing, ensuring accurate preparation of documents, action items, correspondence, personnel issues, and travel issues using office automation applications.
- →Coordinates and reports all safety-related activities in research laboratories, i.e., safety inspections, accident reporting, etc.
- →Arranges leadership calendar, making appointments, including for engagements and conferences.
- →Coordinates travel, makes reservations for travel and accommodations for management and staff members.
- →Serves as the automated data processing coordinator to assist with computer needs and access.
- →Reviews research activities involving biological, chemical, physical, and radiation hazards for compliance with applicable regulations, policies, and guidelines.
- →Advises and educates investigators and study staff on operational procedures for obtaining and maintaining approval to conduct research.
- →Manages and enters data into specialized research software to track research project status and prepare reports.
- →Serves as a purchase card holder for the acquisition of supplies, equipment, and services.
- →Coordinates the maintenance and repair of all equipment.
- →Initiates requisitions for maintenance contracts, and repair orders.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details.
- ✓As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: 993ce3ef-04f9-4551-a15b-0ae140d9a050
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