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Program Support Assistant (OA)
Veterans Health Administration · Posted 1 days ago
On-site San Francisco, CA $51K – $66K Apply by Jun 16, 2026 Miscellaneous Clerk And Assistant ESFJESTJISFJISTJ
Apply for this job → About the Role
The primary purpose of the position is to provide clerical and program support to the Anesthesiology service focusing on timecards, mail, filing, typing, and answering phone calls or walk-ins.
What You'll Do
- →Major duties: The timekeeper for the service is responsible for updating approximately 53 timecards daily.
- →This includes entering leave when the employee is unable, adjusting tour of duties when a sudden change is required due to unexpected absence.
- →All must be done with 100% to ensure employees are paid correctly.
- →Receive and sort mail for entire service.
- →Prepare documents and packages for outbound mail, FedEx, and UPS.
- →Receive all FedEx and UPS packages for the service, maintain a tracking log of all incoming and outgoing FedEx and UPS packages.
- →Anesthesiology researchers have special requirements that need to be strictly adhered to in order to maintain research protocols.
- →Due to the nature of the research being completed in Anesthesiology it is imperative that the files be labeled according to research protocols, all electronic documents are printed and securely placed in file folders.
- →Due to the quantity of research keeping the research projects separated, and complete at all times in preparation for surprise auditors is essential.
- →Typing meeting agendas, minutes, and attendance for a multitude of meetings.
- →Working with staff to develop PowerPoint presentations from detailed notes and reports.
- →Require significant knowledge of office automation systems and a fully qualified typist to perform word processing duties.
- →Receives all visitors in person on the phone in a courteous manner.
- →Take detailed messages for staff.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Physical Requirements: This is mainly a sedentary position.
- ✓The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Personality Fit
Job ID: 96f6035b-276a-46ef-8e94-4645c483b829
Posted via USAJobs