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Program Support Assistant (OA)
Veterans Health Administration · Posted 4 days ago
On-site Chicago, IL $51K – $66K Apply by Sep 15, 2026 Miscellaneous Clerk And Assistant ESFJESTJISFJISTJ Healthcare
Apply for this job → About the Role
The Program Support Assistant (OA) is aligned under the Chief Nurses, within the Nursing Service at Jesse Brown VA Medical Center. The primary purpose of this position is to perform secretarial, administrative, and program support for the Chief Nurse. The Program Support Assistant (OA) has overall coordination responsibilities for the administrative, clerical, and general office work in the assigned Service.
What You'll Do
- →Program Support: Receives visitors and telephone calls and determines through own judgment those which can be handled routinely, referring calls that are appropriate to staff for action when more in- depth or privileged information is required, and triages all calls for urgency and/or assimilates all information messages and forwarding to appropriate staff in a timely manner.
- →Provide input in problem solving on operational issues or procedures.
- →Responsible for completing reports related to quality outcomes, productivity, time and leave, training compliance, and other relevant reports or data.
- →Manages reports through Excel worksheets, other Microsoft Office products, and other relevant data and word processing systems.
- →Provides meeting support, including creating meeting agendas and minutes, and manages the Chief Nurse's calendar and meeting schedules.
- →Clerical Duties: Ensures office supplies are at periodic automatic replacement (PAR) levels and monitors office supplies and resources needed to keep the office workflow running smoothly.
- →Processes incoming and outgoing materials (i.e., correspondence, reports, memorandum, and other forms of written communication), screening publications, directives, correspondence, etc., and brings items of significance from those publications to the attention of service line staff as appropriate.
- →Prepares correspondence and reports from oral instructions or rough draft and Prepares program reports, policies, forms, schedules, pamphlets, and other administrative reports, and assists in its publication and distribution for a variety of areas.
- →Timekeeping: Responsible for creating, processing, and maintaining attendance and leave records for assigned Time and Leave (T&L) Units for the assigned Service, as well as tracking the hours of service performed by staff.
- →Responsible for accurately setting up, posting, and maintaining assigned time and leave records on a biweekly pay cycle.
- →This includes entry of all regular time, overtime (OT), compensatory time earned and used (CTE/CTU), as well as other types of leave (e.g., authorized absence, court leave, military leave, sick leave, annual leave, etc.).
- →Maintains current and accurate data within the computerized time and leave system, communicating changes to Finance and Human Resources Management Services on a timely basis.
- →Maintains an accurate, current, and approved computerized tour of duty/work schedule database for each T&L unit within the assigned Service.
- →Performs other duties as assigned.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
- ✓Note: Only education or degrees recognized by the U.S.
Personality Fit
Job ID: 81ba2d5c-28a4-4bec-882d-08e81f3e3fd4
Posted via USAJobs