Job Listing
Program Specialist
Veterans Health Administration · Posted 3 days ago
On-site Martinsburg, WV $58K – $92K Apply by Jun 29, 2026 Miscellaneous Administration And Program ENTJESFJESTJISTJ
Apply for this job → About the Role
This position functions as a Program Specialist to the Associate Medical Center Director (AD). The incumbent provides primary support to the AD and secondary support to the Executive Assistant and the Administrative Service Chiefs. The incumbent independently coordinates many administrative duties for the AD.The incumbent establishes daily workflow by working with the Medical Center Quadrad and their staff to ensure efficiency and timeliness of administrative functions affecting the office.
What You'll Do
- →Duties include, but may not be limited to the following: Manages and maintains the work schedule for the AD.
- →The incumbent supports the AD, assuring that guidance is in conformance with existing directives, and that all reporting requirements are met in a timely and qualitative manner.
- →Independently plans and carries out the administrative functions of the Office of the AD to include but not limited to coordination of meetings, creation of agendas, and compilation of background material for various work issues.
- →Advises the AD daily on pertinent matters and brings attention to significant items in reports, files, and correspondence developed during his/her absence.
- →Performs work involving the collection, compilation, and/or tracking of data in support of administrative program operations.
- →The incumbent on his/her own initiative assists in conducting special studies and analyses to prepare required information.
- →Uses independent initiative to compose routine and executive level correspondence.
- →As designated records liaison officer for AD, the incumbent will be responsible for filing, as well as establishing and maintaining files, including storage and disposition.
- →Serve as timekeeper for AD staffs, acts as liaison to administrative service chiefs and assists services with resource requests as needed.
- →Makes initial determination on priority of some requests presented to the AD.
- →Ensure Agent Cashier audits are performed.
- →Comprehends and applies instructions relative to administrative concerns.
- →Evaluates circumstances, makes recommendations for alternative situations, executes actions as appropriate and performs other duties as assigned.
- →Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work is basically sedentary.
- ✓Typically, the employee may sit comfortably to do the work.
- ✓However, there may be some walking, standing, bending, and carrying of light items like papers or books.
- ✓No special physical demands are required to perform the work.
- ✓Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Personality Fit
Job ID: 67433dd7-1ceb-47a3-9772-e34d9b36cb8d
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