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Program Specialist
Veterans Health Administration · Posted 10 days ago
On-site Honolulu, HI $64K – $84K Apply by Jul 10, 2026 Miscellaneous Administration And Program ENTJESFJESTJISTJ
Apply for this job → About the Role
The incumbent is the Program Specialist performing a variety of administrative duties for the COS and DCOS located at Honolulu, Hawaii.
What You'll Do
- →The duties relate to this position include but are not limited to the following: Arranges conferences and meetings independently without specific prior approval based on knowledge of the COS, DCOS and/or HSS's schedule.
- →Schedules appointments, reserves space, and time and notifies individuals who are expected to attend.
- →Independently prepares agendas, takes, and transcribes dictation (meeting minutes), and arranges for special equipment items as needed for the monthly Executive Council of the Medical Staff, Semi-annual Medical/Dental Staff Meeting, and other Committee meetings and workgroups as assigned by the COS, DCOS and/or HSS.
- →Serves as the primary Automated Data Processing Application Coordinator for the COS office Independently conducts administrative program reviews to assess the efficiency and effectiveness of COS office operations, identifying gaps and recommending corrective actions to the COS/DCOS.
- →Assists with the extensive coordination of Physician, Dentist and Podiatrist Biennial Market Pay Reviews, or as needed for new VAPIHCS hires.
- →Collects, compiles, and analyzes operational data from multiple sources (e.g., Telehealth utilization, Patient Safety incident trends, Clinical Service Contract performance metrics) to prepare executive-level summary reports and dashboards for presentation at the Executive Council of the Medical Staff (ECMS).
- →Identifies trends, anomalies, and patterns in clinical data and other quality indicators, translating raw data into clear, actionable narratives.
- →Develops and maintains tracking tools and spreadsheets to monitor key performance indicators (KPIs) across services under the COS and DCOS, flagging items requiring escalation and providing trend analysis on a monthly or quarterly basis.
- →Other duties as assigned Work Schedule: Full Time, Monday to Friday, 7:30am to 4:00pm Telework: This position is not authorized for telework.
- →Virtual: This is not a virtual position.
- →Position Description/PD#: Program Specialist/PD03444-O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓Note: Only education or degrees recognized by the U.S.
- ✓Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
- ✓You can verify your education here: http://ope.ed.gov/accreditation/.
- ✓If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
- ✓For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Personality Fit
Job ID: 3996ec4a-e1db-48f3-bd68-3c4ddd19ffc9
Posted via USAJobs