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Program Specialist
Veterans Health Administration · Posted 11 days ago
Hybrid Martinsburg, WV $58K – $92K Apply by Jun 11, 2026 Miscellaneous Administration And Program ENTJESFJESTJISTJ
Apply for this job → About the Role
This position is in the Veterans Administration (VA), Veterans Health Administration (VHA), VA Capital Health Care Network (VISN 5), Martinsburg VA Medical Center, Martinsburg, WV, in the Office of the Associate Director with Patient Care Services(ADPCS). The incumbent reports to the ADPCS. The incumbent provides executive level administrative and support services to the ADPCS and provides direction to medical center clerical administrative and medical staff.
What You'll Do
- →Duties may include but are not limited to: Assists and serves the full range of functions within the administrative realm of the service lines that report to the ADPCS.
- →Provides the ADPCS complete and accurate technical support by exercising considerable judgement in the application and appropriate guidelines and polices in achieving organizational goals.
- →Coordinates and tracks all service deliverables and makes assignments to the most appropriate subject matter experts and compiles the minutes for a consolidated thorough response.
- →Reviews general administrative processes, procedures , consults and participates with all members of the organization to assist in the administration of regulations and polices.
- →Exercises control over the ADPCS's appointments with complete authority for commitments of time; establishing priorities at own discretion; setting up, rearranging, and when necessary, coordinating meetings with staff offices.
- →Maintains a calendar of future events for up to the next 12 months, on monthly, bimonthly, and weekly basis, scheduling briefings and updating the calendar as required.
- →Coordinates conferences, major inspections, visits by high-ranking officials and other information that may have an impact on scheduling appointments and activities for the ADPCS and are added as information received from various sources.
- →Establishes priorities, schedules, reschedules, or refuses appointments, accepts, or declines invitations to meetings, and arranges for representation by a subordinate official when that is desirable.
- →Reviews communications and drafts standard paragraphs and form letters.
- →Develops internal routing and flow patterns for communications.
- →Monitors correspondence prepared by others for the ADPCS and Senior Service Leadership Team signature.
- →Identifies instances when correspondence, reports, etc., do not meet the appropriate guidelines, grammar, content, formatting, and associated criteria, ensuring corrections are made.
- →Maintains timecards, initiates personnel actions and overtime actions, and ensures appropriate personnel actions are done on a timely basis for the supervisor's subordinate staff.
- →Serves as the timekeeper for assigned T&Ls.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓Note: Only education or degrees recognized by the U.S.
Personality Fit
Job ID: 1ec1e3d8-328d-4d3e-82a3-2ba357a9a0c8
Posted via USAJobs