Job Listing
Operations Coordinator
National Gallery of Art · Posted 49 days ago
Hybrid Washington, DC $64K – $83K Apply by Aug 11, 2026 Miscellaneous Clerk And Assistant ISFJISTJ Operations
Apply for this job → About the Role
The National Gallery of Art welcomes all people to explore art, creativity, and our shared humanity. Millions of people come through our doors each year, with even more online, making us one of the most visited art museums in the world. Our renowned collection includes over 160,000 works of art, from the ancient world to today. Admission to the West and East Buildings, Sculpture Garden, special exhibitions, and public programs is always free.
What You'll Do
- →The library (PL) is a major national art research center serving the National Gallery's staff, fellows and professors at the Center for Advanced Study in the Visual Arts, visiting art historians, the scholarly community at large and members of the public.
- →The library contains a wide-ranging collection of more than 525,000 books and periodicals on the history, theory and criticism of art and architecture, millions of images and a broad range of electronic resources.
- →Duties for this position include: Coordinates and monitors Library-wide administrative operations: Coordinates and monitors administrative and operational processes that cut across the Library's departments.
- →Maintains visibility into the status of key actions, deadlines and requirements related to travel, records, timekeeping, personnel-related documentation and other cross-department administrative workflows.
- →Reviews the status of ongoing actions, identifies delays, inconsistencies or incomplete documentation and follows up with supervisors, staff and other Gallery offices to keep processes moving accurately and on time.
- →Coordinates budget, procurement, contracts, and related financial operations: Coordinates Library-wide budget, procurement, contracts, and related financial processes involving federal, trust and grant funds.
- →Tracks expenditures, commitments, purchase card activity, requisitions and supporting documentation.
- →Maintains and updates operational trackers, reports and related tools that support budget monitoring, purchasing and planning.
- →Reviews transactions and documentation for completeness, correct coding, timeliness and alignment with established requirements.
- →Identifies issues that require correction, clarification or further review.
- →Coordinates with procurement, budget, accounting, travel, contracting and related offices to support timely processing of Library business.
- →Researches and develops practical approaches, models, and tools to support budget formulation, multi-year budget planning, and operational decision-making.
- →Analyzes workflows and recommends operational improvements: Reviews administrative workflows and recurring business processes to identify opportunities to improve efficiency, clarity, compliance and coordination across departments.
- →Develops and maintains shared procedures, checklists, templates, timelines and tracking tools that improve continuity and reduce confusion or duplication.
Requirements
- ✓Qualification requirements must be met by the closing date of the announcement.
- ✓For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website.
- ✓It is your responsibility to ensure that you submit appropriate documentation prior to the closing date.
- ✓Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant experience as it relates to this job announcement.
- ✓Be clear and specific when describing your work history since human resources cannot make assumptions regarding your experience.
- ✓Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).
- ✓Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.
- ✓This position does not have an education requirement.
- ✓You must be a United States Citizen.
- ✓This employer participates in the e-Verify program.
- ✓Males born after 12/31/59 must be registered for Selective Service Pass Pre-employment Background Investigation Suitable for Federal employment, determined by a background investigation May be required to successfully complete a probationary period
Benefits
- ★The Federal Government offers a comprehensive benefits package.
- ★Please see Benefits at https://www.si.edu/OHR/benefits for a complete description.
- ★Flexible Spending Accounts - https://www.fsafeds.com/ Health Insurance - http://www.opm.gov/insure/health/index.asp Leave - http://www.opm.gov/oca/leave/index.asp Life Insurance - http://www.opm.gov/insure/life/index.asp Retirement Program - https://www.opm.gov/retirement-services/
Personality Fit
Job ID: 35e589db-2530-435b-b6b5-b16b76d0c786
Posted via USAJobs