Job Listing
Office Automation Clerk
Veterans Health Administration · Posted 11 days ago
On-site Miami, FL $39K – $50K Apply by Sep 14, 2026 Office Automation Clerical And Assistance ESFJINFJISFJISTJ Healthcare
Apply for this job → About the Role
This position is assigned as an Office Automation Clerk in the Office of the Chief, Environmental Management Service (EMS) at the Miami VA Healthcare System. This position performs various clerical and office automation duties in support of the organization, performing office automation duties such as word processing in support of the clerical and administrative work.
What You'll Do
- →***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Major duties and responsibilities will include: Using word processing software to create, copy, edit, store, retrieve and print forms, memos, and letters.
- →Using existing database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports.
- →Performing timekeeping duties.
- →Attends meetings and conference calls and acts as recorder.
- →Following up on actions pending for all meetings.
- →Also compiles staff minutes and coordinates staff appointments.
- →Using graphics software to provide graphs and charts for reports and presentations.
- →Preparing a wide variety of recurring correspondence, internal reports, and other documents from information/data obtained from office staff files and other sources.
- →Compose letters, memorandums and reports from general directions and/or knowledge of Facility Management Service programs and data available in files.
- →Maintain and update general files, project files, contracts files for the Chief, Facility Management Service Reviewing and finalizing documents prepared by others.
- →Receives telephone calls and visitors from the general public, National Headquarters, VISN and Medical Center employees.
- →Screening incoming mail to identify what needs to be brought to the attention of the supervisor, referred to the appropriate staff, or rerouted to other offices.
- →Establishing suspense dates as directed by the supervisor and brings to supervisor's attention those that cannot be met by requested dates.
- →Reviewing outgoing correspondence-for procedural and grammatical accuracy and conformance with administrative requirements.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓NOTE: Only education or degrees recognized by the U.S.
- ✓Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
- ✓You can verify your education here: http://ope.ed.gov/accreditation/.
- ✓If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
- ✓For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).
Personality Fit
Job ID: e675e095-05ef-4734-ab1e-4fec1ac37bf9
Posted via USAJobs