Job Listing
Medical Records Administrator
Veterans Health Administration · Posted 56 days ago
Hybrid Washington, DC $122K – $158K Apply by Jul 24, 2026 Medical Records Administration ENTJESFJESTJISTJ Operations
Apply for this job → About the Role
The Chief, Health Information Management Section, Business Office is a Registered Health Information Administrator who is charged with full responsibility, both technical and administrative, for the daily operation of the Health Information Management Section which consists of all functions of medical record activities related to coding, analyzing, and release of information, transcription, file room and scanning programs.
What You'll Do
- →The incumbent serves as the Chief, Health Information Management Section, Business Office provides expertise, guidance and direction and has responsibilities relative to providing supervision, administrative support, coordination, and technical assistance in the planning, development and maintenance of an effective, comprehensive, and integrated HIM Program at this Medical Center.
- →Major duties include, but are but not limited to: Provides technical and managerial expertise relative to health information management.
- →This includes recommendations regarding organizational structure, workflow, section policy, interpretation of section objectives, and methods of staffing within the section.
- →Implements recommendations and exercises immediate supervisory authority over the Coding Unit, File/ Scanning unit, and Release of Information Unit.
- →Has knowledge of statistics to assess patient workload and establish quality controls.
- →Evaluates Patient Treatment File (PTF) data validation program to include a qualitative review and evaluation of the clinical as well as administrative information reported into the PTF system with analysis and recommendations for corrective action.
- →Responsible for timely and complete submission of all quarterly census patients, and for the PTF abstracts which have a monthly close-out date with an annual hard close-out date for the fiscal year to the Austin Automation Center (AAC) National Patient Care Database (NPCD).
- →Advises Medical Record Technicians (MRT) in problem areas about quantitative and qualitative analysis of medical records and determines acceptability of content.
- →Consults with physicians and other clinicians regarding record deficiencies as appropriate.
- →Coordinates and updates the Quality Management program for HIMS.
- →Joint Commission and VA standards require a quality management program, which includes medical record audits based on input from the Medical Records Committee, quality improvement staff and medical staff.
- →Audits will consist of review files.
- →Develops and maintains collaborative relationships with Physicians, Service Chiefs, and other medical center staff at all organizational levels.
- →Responsible for determining the need for and extent of training personnel outside HIMS regarding the medical records and its format.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job.
- ✓Selective Service Registration is required for males born after 12/31/1959.
- ✓Must be proficient in written and spoken English.
- ✓Subject to background/security investigation.
- ✓Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Must pass pre-employment physical evaluation.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
- ✓Complete all application requirements detailed in the "Required Documents" section of this announcement.
- ✓As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Personality Fit
Job ID: f9e221ba-7b64-4956-a099-87de228bdb2c
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