Job Listing
File Clerk
Veterans Health Administration · Posted 1 days ago
About the Role
These positions are located in the Health Information Management (HIM) section, Healthcare Administration Service (HAS), at the Mann-Grandstaff VA Medical Center (MGVAMC) in Spokane, Washington. The incumbent serves as a Scanning/File Clerk and is responsible for the receipt, intake, scanning, indexing, quality control, destruction, and transfer of administrative and health information.
What You'll Do
- →Enter data into the medical record for direct and indirect patient care activities such as research, quality management, external peer reviews, and utilization reviews.
- →Follows all policies, Medical Center Memoranda (MCM), and Veterans Health Administration (VHA) directives related to the filing and scanning of documents and records.
- →Manages the receipt and scanning of documents, both internal and external, to the medical center such as from physician offices, community-based outpatient clinics, laboratories, and imaging facilities.
- →Responsible for closing consults associated with the Office of Community Care (OCC) program.
- →Upon receipt of record, ensures all necessary health and administrative information is integrated into the Electronic Health Record (EHR) through scanning hardware., Cerner imaging software, and/or vendor software.
- →Studies the contents of incoming documents which concern complex or specialized; determining placement in the filing system.
- →Conducts information searches for reference materials or research related to specific programs.
- →Sorts a variety of loose documents daily and scans materials as appropriate, ensuring scanning is done in a timely manner and within the established guidelines.
- →Utilizes a personal computer to retrieve electronic documents and files, performs data entry, compose, edit, transmit and receive correspondence.
- →Investigates and corrects problems with records received from within the medical center and other facilities, identifying and suggesting solutions to problems with transferring and receiving information to or from other VA facilities.
- →Prioritizes information requests and performs follow-up activities.
- →Work Schedule: Monday - Friday, 8:00am - 4:30pm Virtual: This is not a virtual position.
- →Position Description/PD#: File Clerk/PD70424A Relocation/Recruitment Incentives: Not authorized.
- →Critical Skills Incentive (CSI): Not approved.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓Note: Only education or degrees recognized by the U.S.
Personality Fit
Job ID: c88b85d4-00f4-4dab-8881-785807ff1eca
Posted via USAJobs