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Executive Assistant
Veterans Health Administration · Posted 1 days ago
On-site Erie, PA $62K – $116K Apply by Jul 16, 2026 Miscellaneous Administration And Program ESFJ Healthcare
Apply for this job → About the Role
This role supports the Associate Director at Erie VAMC by providing strategic and operational guidance across Facilities, Health Administration, Logistics, Prosthetics, Privacy/FOIA, Finance, Voluntary Services, Environmental Management, and Biomedical. It ensures coordinated healthcare delivery through advising, evaluating programs, and solving complex administrative challenges across diverse departments.
What You'll Do
- →Analyzes staffing versus workload across all departments under the Associate Director to determine proper manning and recommend alignment based on budget, workload, span of control, and operational needs.
- →Reviews departmental processes to identify productivity improvements and leads change management initiatives.
- →Influences necessary staffing or process changes using data-driven recommendations.
- →Oversees and guides implementation of departmental changes to achieve desired outcomes.
- →Identifies when change management strategies must be adjusted or redirected.
- →Conducts space planning with leadership, FMS, and Interior Design, anticipating short-, mid-, and long-term facility needs.
- →Determines optimal space assignments to support efficient patient care and operational workflows.
- →Addresses resistance to space changes by applying communication skills, knowledge, and experience.
- →Reviews construction plans and timelines for major and minor projects, ensuring minimal disruption to healthcare delivery.
- →Coordinates with Contracting Officers to resolve delays and enforce contractor accountability.
- →Works with leadership to identify renovation and construction priorities for SCIP's 10-year facility planning.
- →Ensures FMS submits required business cases and prioritization documentation.
- →Oversees Environment of Care (EOC) deficiency tracking, ensuring timely entry, monitoring, and closure of issues across the medical center and CBOCs.
- →Plans and manages projects on behalf of the Associate Director, ensuring deadlines are met and clinical, facilities, and administrative functions align.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓Physical Requirements: Requires extensive walking per day with clinic and administrative leads and other clinic personnel.
- ✓Trips to satellite outpatient clinics are sometimes necessary and will involve transportation via station vehicle or privately owned vehicle.
Personality Fit
This role is commonly a great fit for these MBTI types:
Job ID: 80b225cf-b40b-4790-bf52-41ad5a593da1
Posted via USAJobs