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Administrative Support Specialist
ARMY TRANSPORTATION · Posted 63 days ago
Hybrid Scott AFB, IL $63K – $82K Apply by Jul 23, 2026 Miscellaneous Administration And Program ENTJESFJESTJISTJ Operations
Apply for this job → About the Role
About the Position: This position manages daily office administrative operations, tracks tasks, and schedules meetings for leadership. You will also coordinate travel arrangements and act as a point of contact for office personnel and records management.
What You'll Do
- →Manage and coordinate all staff actions for the directorate.
- →Track and monitor suspense dates for taskers, ensuring timely responses while liaising with internal and external command groups to ensure all commitments are met.
- →Provide technical advice on administrative support requirements.
- →Develop, evaluate, and recommend improvements for directorate administrative processes, procedures, and policies to ensure efficiency and compliance with regulations.
- →Coordinate routine workload and taskings on behalf of the Director.
- →Manage the day-to-day administrative operations of the directorate.
- →Prepare for and make arrangements for conferences, meetings, and on-site visits, including coordinating presentations and reserving facilities.
- →De-conflict and maintain calendars for senior leadership, screen calls and visitors, and compose and review complex correspondence for proper format and content.
- →Administer the Defense Travel System (DTS) for the directorate.
- →Assist personnel with travel-related questions, manage traveler profiles and routing lists, and ensure appropriate coordination for all scheduled travel.
- →Serve as a liaison for manpower, personnel, and training matters.
- →Gather information for decision-making, ensure documents like appraisals and awards are processed, and manage daily personnel accountability for the directorate.
- →Utilize various computer systems and software to prepare charts, graphs, and reports.
- →Develop and maintain data files, spreadsheets, and databases to retrieve information, compile reports, and monitor project status.
Requirements
- ✓For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Personality Fit
Job ID: e2fc74bc-a349-4163-8fa6-cc2176fda5f0
Posted via USAJobs