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Administrative Support Assistant
Veterans Health Administration · Posted 36 days ago
Hybrid Mather AFB, CA $56K – $73K Apply by Aug 17, 2026 Miscellaneous Clerk And Assistant ISFJISTJ Operations
Apply for this job → About the Role
Serves as one of two Administrative Support Assistants to the service. Primary responsibility is that of administrative management assistance for the Administrative Officer of Primary Care Service. Independently performs a variety of administrative and technical assignments associated with maintaining and supporting the administrative operations for the Service. Ability to apply analytical and evaluative techniques to the identification, consideration, and resolution of issues or problems.
What You'll Do
- →Major Duties: Assists the Administrative Officer with all service-level activities involved in the recruitment and hiring of new physicians, technical staff and administrative personnel.
- →This will include advertisements for direct internal hires for clinical positions, will schedule and set up interviews, travel coordination and reimbursement processing for Physician candidates in Primary Care.
- →Credentialing duties which include gathering documents getting approvals for new employees, serving as the primary point of contact for Primary Care with MSO for the maintenance all off current credentials, and privilege.
- →Coordinating the onboarding of new employees which may include pharmacy card access, systems access, key assignment, coordination for New Employee Orientation and ensuring all relevant information is obtained.
- →Coordinates for the scheduling of Nursing Orientation with Nursing Education Office for the required in person training (CPRS, VISTA etc.).
- →Supports the offboarding process through consolidation, quality control, and routing of Exit Review Forms (ERF) for Human Resources, Fiscal, and Medical Staff Office (MSO).
- →Ensuring that all personnel exiting Primary Care (transfers, retirements, resignations etc) are properly removed from relevant systems in accordance with appropriate policy.
- →Will submit the relevant MSS actions and utilize established HR processes to facilitate this process.
- →Responsible for preparing administrative board actions for nursing, which include collection of appropriate documents, preparation of board packets preparation of board packets, and ensuring that all relevant documents are provided to Nursing Service for board action.
- →Coordinates with Human Resources Management, Fiscal, Quality Management, IT and Chief of Staff to ensure all activities are completed in a timely manner.
- →Responsible for tracking all staffing activity within the different clinics and CBOC's for entirety of the service and developing weekly reports for Primary Care Leadership Operations Meeting.
- →Tracks and reports provider licenses, Basic Life Support (BLS) and Advanced Care Life Support certifications and their expirations for approximately 400 personnel.
- →Tracks over 300 Focused Professional Practice Evaluation (FPPE) and Ongoing Professional Practice Evaluation (OPPE) monthly.
- →This includes knowing who is due each month and reaching out to the Physician Supervisor for signature and follow up to ensure all Physician positions are getting spot checked for quality of care they provide.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
- ✓Note: Only education or degrees recognized by the U.S.
- ✓Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
- ✓You can verify your education here: http://ope.ed.gov/accreditation/.
- ✓If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
- ✓For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Personality Fit
Job ID: d499563c-670c-429a-aba1-cb80dcb43de9
Posted via USAJobs