Job Listing
Administrative Support Assistant
Veterans Health Administration · Posted 63 days ago
About the Role
This position is located at Clement J. Zablocki VA Medical Center, Milwaukee, WI, level 1A facility. The primary purpose of this position is to evaluate and improve efficiency, effectiveness, and productivity of the Medical Subspecialties Services Division. The incumbents' administrative responsibilities encompass performance improvement activities, management support functions, special projects and assignments, and personnel management.
What You'll Do
- →Major Duties: Schedules and coordinates all appointments as requested or as needed.
- →Arranges meetings or conferences including selecting mutually satisfactory time, reserving meeting areas, notifying participants, and preparing reports of the proceedings.
- →Is responsible to determine whether the nature of a call or visit is one that should be directed to the Division Manager or referred to a subordinate.
- →Reviews all correspondence prepared for the Division Manager's signature of approval for format, procedural compliance, grammatical accuracy, and neatness.
- →Determines routing of inquiries, complaints, etc. to appropriate area for information.
- →Coordinates the preparation and submission of a wide range of administrative reports for the Division.
- →Performs other duties as assigned.
- →Work Schedule: Monday-Friday 8:00am-4:30pm Telework: This position may be authorized for telework.
- →Telework eligibility will be discussed during the interview process.
- →Virtual: This is not a virtual position.
- →Position Description/PD#: Administrative Support Assistant/PD25274A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
- ✓Note: Only education or degrees recognized by the U.S.
Personality Fit
Job ID: b4a637ed-bdce-4ad5-83b7-181fdc5a77b4
Posted via USAJobs