Job Listing
Administrative Support Assistant
Veterans Health Administration · Posted 10 days ago
About the Role
This position is located in the Health Information Management (HIMS) section of the El Paso VA Health Care System. The incumbent provides a wide variety of administrative, clerical, and technical support activities essential to the efficient operation of the HIMS program.
What You'll Do
- →Administrative and Clerical Support Frequent personal, written, and telephonic communication with Veterans, families, staff, and external agencies.
- →Screening calls and visitors, referring only issues requiring management attention.
- →Handling requests for information and routing inquiries to appropriate staff.
- →Collecting, compiling, and tracking statistical and program data; maintaining tracking systems for required reports.
- →Taking minutes at meetings; transcribing and preparing correspondence, often involving confidential information and specialized technology.
- →Ensuring accuracy in spelling, grammar, formatting, and construction of all written materials.
- →Maintain and Transcribe minutes for meetings, how to process Chiefs travel, oversee Chief daily calendar and appointments in between services, VMS Policy and Procedure Support Maintains and updates relevant manuals, circulars, interim issues, and directives.
- →Assists in development, implementation, revision, and evaluation of HIMS policies and procedures.
- →Helps develop electronic reporting and monitoring tools to support performance activities.
- →Prepares monthly, quarterly, and annual reports in accordance with established schedules.
- →Assists the HIMS Chief with performance reviews, memoranda, and related administrative actions.
- →Program Support Activities Compiles data and prepares responses for inquiries directed to the Program Manager.
- →Serves as primary timekeeper for HIMS and provides backup transcription support.
- →Manages control point funds; prepares and processes 2237 requests.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓Note: If your school has changed names, or is no longer in existence, you must provide this information in your application.
- ✓Note: Only education or degrees recognized by the U.S.
Personality Fit
Job ID: 8aea86af-b588-48b1-9ff9-a81bac25fd7d
Posted via USAJobs