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Administrative Support Assistant
Veterans Health Administration · Posted 76 days ago
Hybrid Big Spring, TX $50K – $66K Apply by Jul 7, 2026 Miscellaneous Clerk And Assistant ISFJISTJ OperationsHealthcare
Apply for this job → About the Role
This position specializes in clinical operations, business analysis, and development across a wide range of complex activities in the VA and provides administrative support and staff assistance to the QPS programs, including Infection Prevention, External Peer Review Program, Risk Management, Patient Safety, Continuous Readiness, High Reliability Organization (HRO), and Strategic Analytics for Improvement and Learning (SAIL), relieving the QPS programs of administrative responsibilities.
What You'll Do
- →Policy Coordination Assists with drafting, revising, and interpreting complex policies to ensure full alignment with current VA directives, federal regulations, and accreditation standards.
- →The incumbent systematically organizes and manages policy review processes by collecting input from subject matter experts, tracking timelines, and facilitating efficient progression from draft to final approval.
- →Conducts thorough research and analysis of existing and proposed policies, synthesizing findings into clear and concise reports or executive summaries for leadership consideration.
- →Actively monitors policy implementation and compliance, utilizing available databases and tracking mechanisms to identify gaps and areas for improvement.
- →When deficiencies are noted, the incumbent provides actionable recommendations for corrective measures and supports the efforts to achieve sustained compliance.
- →Responsible for developing user-friendly training materials and educating staff regarding new or revised policies, ensuring clear understanding across all levels of the organization.
- →Maintains thorough documentation of all policy-related activities, including drafts, approvals, and final published versions, and is responsible for preparing regular updates and reports regarding the status of policy projects, compliance metrics, and any emerging issues.
- →Organization and Administrative Support Advises the QPS service lines on quality business practices, healthcare delivery services, and support services, including presentation and analysis of data.
- →Provides significant support and input for facility goals, including the collection of required data, and the establishment of details strategies.
- →Incumbent coordinates with the QPS service lines to deliver requirements and information needs.
- →Responsibilities include coordination of reports and projects, facilitation of associated task group meetings and preparation of correspondence and reports.
- →Analyzes diverse aspects of the overall health system operations to identify means of improvement, efficiency and effectiveness as well as the use of resources.
- →Coordinates onsite visits and audits from internal and external accrediting agencies.
- →Plays a central role in developing and coordinating internal review systems and facility self-analysis to ensure that both clinical and administrative activities are compliant with agency and accrediting and regulatory requirements.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓Note: Only education or degrees recognized by the U.S.
Personality Fit
Job ID: 50dcce42-9aa4-4de9-8741-b0d2419e7c74
Posted via USAJobs