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Administrative Support Assistant
Veterans Health Administration · Posted 1 days ago
On-site Prescott, AZ $45K – $59K Apply by Jun 15, 2026 Miscellaneous Clerk And Assistant ESFJESTJISFJISTJ
Apply for this job → About the Role
The Northern Arizona VA Health Care System (NAVAHCS) is recruiting for an Administrative Support Assistant in the Mental Health and Behavioral Sciences (MHBS) Service Line. The primary purpose of the position is to perform administrative support functions to various for varying levels of staff (e.g., full-time, part-time, intermittent and fee-basis), within the MHBS service line at the main campus, Community-Based Outpatient Clinics, and Rural Clinics.
What You'll Do
- →Major duties include, but are not limited to: Provides accurate and reliable information with persons and groups from both within and outside the organization.
- →Speaks for MHBS leadership on routine program issues, and provides accurate and reliable information.
- →Acts as support and organization of service/section level committees and workgroups.
- →Assists with review and preparation for accreditation, surveys, and site visits.
- →Receives and addresses Veteran complaints coming directly to Mental Health, which is outside the current complaint reporting system.
- →Screens all telephone calls and visitors, answering most questions and completing most business involving established policy or matters without referring to the supervisor.
- →Prepares time and attendance reports for service line supervisors upon request.
- →Collects data for the operating budget and assists Administrative Officer with the preparation of the annual budget.
- →Serves as timekeeper and/or backup timekeeper for all Time & Leave in the service line.
- →Provides briefing and/or background information as required.
- →Develops, maintains, and directs the orientation program for new employees within the service line, and coordinates initial and annual training for service employees as required.
- →Work Schedule: Monday-Friday, 8:00 am to 4:30 pm Virtual: This is not a virtual position.
- →Position Description/PD#: Administrative Support Assistant/PD139830 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Bargaining Unit: Yes
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work is primarily sedentary.
- ✓Typically, the employee sits comfortably to do the work.
- ✓However, there maybe some walking, standing, bending, carrying of light items such as papers, books, small parts, etc.
- ✓The employee must be able to operate a phone, computer, and be competent with several different computer systems including but not limited to VISTA, scheduling packages, CPRS, Microsoft Office, Excel, etc.
- ✓The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
Personality Fit
Job ID: 40d464ea-b7c5-495f-8ebb-10863895ba41
Posted via USAJobs