Job Listing
Administrative Support Assistant (OA)
Veterans Health Administration · Posted 9 days ago
On-site Fresno, CA $46K – $59K Apply by Jun 17, 2026 Miscellaneous Clerk And Assistant ESFJESTJISFJISTJ
Apply for this job → About the Role
The incumbent serves as a Administrative Support Assistant under the supervision of the Administrative Officer, for the Pathology and Laboratory (P&LM) Service at the VA Central CA, Fresno, CA. Primarily responsible for preparing a wide variety of reports from various data base searches and for the general administrative operation of the service. The incumbent must be able to work independently in establishing priorities, deadlines, and provide structure and organization for multiple programs.
What You'll Do
- →Major duties to include but not limited to the following: Provides administrative support to the P&LM, including physicians, managers, supervisors, and technical specialists.
- →Serves as the primary timekeeper for the service, processing employee time and attendance records and resolving leave and pay-related discrepancies.
- →Prepares, reviews, and distributes correspondence, reports, meeting minutes, memoranda, presentations, and other administrative documents using Microsoft Office applications.
- →Coordinates pathology materials sent to and received from external healthcare facilities, ensuring proper tracking, documentation, and timely return.
- →Collects, compiles, analyzes, and maintains statistical and operational data to support laboratory management, quality programs, and regulatory requirements.
- →Serves as the Training Management System (TMS) administrator for the service, maintaining training records and assisting staff with training related requirements.
- →Monitors office resources, supplies, equipment, and service contracts; processes purchase requests and tracks expenditures to support laboratory operations.
- →Acts as a liaison between P&LM and internal or external stakeholders to coordinate administrative activities and resolve operational issues.
- →Work Schedule: Monday to Friday 8:00 am to 4:30 pm Telework Eligible: Not eligible for Telework Virtual: This is not a virtual position.
- →Position Description/PD#: Administrative Support Assistant (OA)/PD000110 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job.
- ✓All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment.
- ✓Applicants who refuse to be tested will be denied employment with VA.
- ✓Selective Service Registration is required for males born after 12/31/1959.
- ✓Must be proficient in written and spoken English.
- ✓Subject to background/security investigation.
- ✓Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Must pass pre-employment physical examination.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
- ✓Complete all application requirements detailed in the "Required Documents" section of this announcement.
- ✓As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
Personality Fit
Job ID: e05b5e97-7086-418b-8ed6-8a9bcd82343d
Posted via USAJobs