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Administrative Support Assistant (OA)
Veterans Health Administration · Posted 61 days ago
On-site Roseburg, OR $45K – $59K Apply by Jul 27, 2026 Miscellaneous Clerk And Assistant ESFJESTJISFJISTJ
Apply for this job → About the Role
The incumbent will be an employee of the Roseburg VA Health Care System (RVAHCS) and will function as a member of the Organizational Excellence Service. The function of the Administrative Support Assistant (ASA) is to perform administrative, analytical, planning, and evaluative work in support of the associated education programs.
What You'll Do
- →Major duties include but are not limited to: Provides direct administrative support to several Education initiatives including patient, professional, and employee programs.
- →Assists with organization wide education initiatives including collaborating with other services to arrange for space, audiovisual support, materials, speaker needs, and local marketing.
- →Maintains the facility calendar of education programs, updating it as events unfold.
- →Incumbent anticipates impact of changes such as unannounced surveys and adjusts the calendar accordingly, including making appropriate notification of affected employees and external stakeholders.
- →Provides support to the employee education program elements by serving as an information resource on programs, applicable rules and regulations, and processes for requesting education and associated follow up paperwork.
- →This includes initial management and tracking of budgets associated with physician education (as per current regulatory guidance), employee education (based on prioritization level), discretionary travel associated with employee education, and mandatory travel associated with Director driven initiatives.
- →Employee education initiatives include National Nurse Education Initiative (NNEI), Education Incentive Scholarship Program (EISP), VA Nursing Education for Employees (VANEEP), VA Learning Opportunity Residency (VALOR), Leadership Development Institute (LDI), Core Competency Leadership Series (CCLS), and other succession planning programs at the local, VISN, and national level.
- →Provides direct assistance to employees inquiring about these programs, including demonstrating moderate awareness of each program, eligibility requirements, and appropriate processes for applying.
- →Each program reports to a different Program Office through Central Office and rules and regulations vary across the different programs.
- →Monitors for trends and recommend corrections, with analysis of implications for remainder of the year, to the Designated Learning Officer (DLO) and Connected Care Service Leadership.
- →Provides timely notification to services with virtual distributed budgets for employee education to ensure allocations are not exceeded and opportunities are realized for those services not using their allotment.
- →Education funding requirements for the facility are relatively stable from year to year and mirror the adjustments in the overall budget.
- →Work requires an in-depth practical knowledge of the Education Services' activities, operations, and established guidelines relating to workload and expected deliverables, required reporting at the local and VISN levels, records systems, and the budget process for the facility.
- →The work requires skill to independently compile and summarize information and data as noted above, identify inaccuracies or anomalies in the information, and make written recommendations to resolve discrepancies based on interpretation of applicable regulations and procedures as noted above to include executive summary and implications of options for resolution.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: 8e15a697-c4f3-408a-949f-ac26a4509c48
Posted via USAJobs