Job Listing
Administrative Specialist
Administrative Office of the U.S. Courts · Posted 6 days ago
Hybrid Washington, DC $85K – $163K Apply by Sep 30, 2026 Miscellaneous Administration And Program ENTJESFJESTJISTJ
Apply for this job → About the Role
The Administrative Specialist position is in the Administrative Office of the U.S. Courts (AO), Office of the Deputy Director, Office of AO Human Resources (AOHR). The AOHR is responsible for providing human resources services to the AO management and staff; and developing and administering the AO's human resources management and pay system consistent with the Administrative Office Personnel Act of 1990 and other federal statutes.
What You'll Do
- →The Administrative Office of the U.S.
- →Courts (AO), Office of AO Human Resources (AOHR), is seeking an experienced and highly organized Administrative Specialist to join its team.
- →The Administrative Specialist provides a wide range of support functions throughout AOHR and the AO.
- →In this role, the incumbent will provide confidential, administrative, operational, and executive support to the AOHR Officer, Deputy HR Officer, and staff in support of the AOHR mission.
- →The incumbent is expected to move quickly to manage multiple priorities, and strategically support the office's processes, projects, programs, events, and initiatives.
- →This position reports to the AOHR Officer.
- →The ideal candidate has a proven track record for producing detailed and accurate work products.
- →The ideal candidate has excellent judgment and strong interpersonal, organizational, analytical, and communication skills, and has the ability to work independently and collaboratively in a team with colleagues and external stakeholders.
- →The duties of this position include, but are not limited to: Providing a full range of high-level, confidential, administrative, and executive support to the AOHR Officer, Deputy Officer, and AOHR staff.
- →Tracking and processing confidential and executive correspondence, documents, reports, and other materials submitted to the AOHR Officer, including reviewing correspondence, documents, and reports to ensure final documents are accurate and acceptable per AO guidelines.
- →Managing AOHR's conference room reservations and scheduling.
- →Managing AOHR Officer's calendar, including scheduling and rescheduling meetings, managing non-meeting time and activities, preparing and compiling meeting materials, and developing and maintaining long-term calendar planning.
- →Monitoring incoming mail, email, and phone calls, and routing inquiries to the appropriate AOHR staff member or AO offices for further action.
- →Serving as a liaison between AOHR, AO executives, and staff, and assisting the office in further building relationships with organizations across the AO by promoting communication and information sharing while safeguarding confidentiality and exercising discretion.
Requirements
- ✓CONDITIONS OF EMPLOYMENT All information is subject to verification.
- ✓Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
- ✓Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO.
- ✓If non-citizens are considered for hire into a temporary or any other position with non-competitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation.
- ✓Additional information on the employment of non-citizens can be found at USAJOBS Help Center | Employment of non-citizens/.
- ✓For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification.
- ✓All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
- ✓New employees to the AO will be required to successfully pass the E-Verify employment verification check.
- ✓To learn more about E-Verify, including your rights/responsibilities, visit https://www.e-verify.gov/.
- ✓All new AO employees are required to identify a financial institution for direct deposit of pay before appointment.
- ✓You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor.
- ✓Failure to successfully complete the trial period may result in termination of employment.
- ✓If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.
- ✓This position does not require education to qualify.
Personality Fit
Job ID: 027efd81-f290-4d33-a534-1119dc6a4a28
Posted via USAJobs