Job Listing
Administrative Officer
Veterans Health Administration · Posted 53 days ago
About the Role
The primary purpose of this position is to performs administrative work as an Administrative Officer for Facility Management Service (FMS), located at the G. V. (Sonny) Montgomery VA Medical Center, Jackson, MS.
What You'll Do
- →Duties include, but are not limited to: Performs administrative work in the following areas: personnel management/administration, budgeting and financial management, procurement and contracting, property management and supplies.
- →Assists in directing the personnel management program for FMS, performing and overseeing the full range of human resources requirements for 69+ employees consisting of the Front Office, Project Section, Biomedical Engineering Section, Maintenance & Operations Section, and Fleet Management Section.
- →Manages budget formulation and execution for a changing budget of administrative expenses involving different funding sources.
- →Acts as the liaison with the human resource management office concerning personnel-related matters.
- →Keeps management informed of the status of ongoing personnel actions.
- →Consistently communicates and treats customers (Veterans, their representatives, visitors, and all VA staff) in a courteous, tactful, and respectful manner.
- →Provides advice to management and program personnel on budgetary and financial issues.
- →Assists in the budgeting and financial management for FMS.
- →This includes budget formulation, justification, and execution.
- →Reviews, analyzes, and interprets incoming requests, recommends appropriate action or suggests appropriate alternatives based on knowledge of internal operations, agency personnel policies, budgetary constraints and work priorities.
- →The incumbent independently assesses internal and external requests for information, data, and policy guidelines and recommends the proper communication channels or action.
- →Assists supervisors in projecting staffing needs, writing position descriptions and developing job analyses.
- →Develops factor quality level definitions (FQLs), knowledge, skills, abilities (KSAs), prepares performance plans and appraisals, competencies, and prepares requests for disciplinary actions.
- →Manages a contract budget in excess of $2 million, which includes building service equipment, office equipment, and medical equipment.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work requires no special demands.
- ✓It may involve some walking, standing, bending, or carrying of light items such as paper, books, or office supplies.
- ✓The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Personality Fit
Job ID: e75004f4-22de-4cb6-acd4-1e9140b0935a
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