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Administrative Officer
Veterans Health Administration · Posted 12 days ago
On-site Pittsburgh, PA $48K – $77K Apply by Sep 14, 2026 Administrative Officer ENTJESFJESTJISTJ Healthcare
Apply for this job → About the Role
This position is located in the Behavioral Health Service Line (BHSL) in the VA Pittsburgh Healthcare System (VAPHS) and reports to the BHSL Chief. The position provides administrative management including human resource staffing, grievance tracking and timeframes, preparation of position management, manpower utilization and organization, information and documentation systems, and the development of databases or spreadsheets to automate paper processes and analyze data within the service line.
What You'll Do
- →Duties are as followed but not limited to: Personnel Administration and Management: Assist with the full range of the BHSL human resources administration and provides information and assistance to managers and staff concerning Federal and VA/VHA/VAPHS personnel processes and procedures.
- →Assists managers with writing position descriptions, developing job analyses, preparing performance appraisals and competencies, and developing KSAs (Knowledge, Skills & Abilities).
- →Assists with orientation process for new staff.
- →Provides orientation and training to new service line staff.
- →Ensures all employees have mandatory training and maintains documentation and follow up to ensure compliance.
- →Drafts the requests that are submitted to the Associate Director's Resource Committee for consideration.
- →Helps to ensure the requests for personnel actions and justifications are properly prepared and do not conflict with published regulations or policies.
- →Provides oversight to ensure timekeeping is maintained according to guidelines and verifies timely submission of time cards.
- →Responsible for coordinating all award submissions for BHSL to include performance awards, on-the-spot and individual/group special contribution awards, the Federal Executive Board award nominations and assisting with and/or writing nominations for national awards.
- →Helps to coordinates performance appraisal rating activities, professional practice evaluations and scopes, physician performance pay and compensation panels, assuring compliance with labor contracts and VA regulations.
- →Tracks and submits yearly appraisals, including performance plans, competencies and awards for BHSL staff.
- →Assures collection and aggregation of data related to competencies for annual reports.
- →Program Performance Analysis: Assists with tracking data and analyzes quarterly and yearly results, to include trending across years, or designated time spans.
- →Assists with developing a communication plan to effectively convey data resultant information to various individuals within BHSL as well as throughout VAPHS, the Western Market, and the multi-VISN TeleMental Health Hub.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓Note: Only education or degrees recognized by the U.S.
Personality Fit
Job ID: 93cef0d6-ae8e-43fc-b07a-a72c340a448c
Posted via USAJobs