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Administrative Officer
Veterans Health Administration · Posted 60 days ago
Hybrid Saint Louis, MO $109K – $142K Apply by Jul 21, 2026 Administrative Officer ENTJESFJESTJISTJ HealthcareEducation
Apply for this job → About the Role
The Research and Development Service (R&D) at the VA St Louis Healthcare System (VASTLHCS) is a large and complex Service with approximately 125 active research studies and over 60 principal investigators. The R&D Program for the VA St Louis Healthcare System (VASTLHCS) ranks in the top 20% of programs in the country and averages approximately $5M in annual research expenditures. These research studies include complicated human subjects' research and animal subjects' research.
What You'll Do
- →The incumbent of this position will serve as the Administrative Officer and is responsible for overseeing and coordinating the widest range of activities including fiscal management, human resources, proposal preparation and submission, regulatory compliance, logistics and infrastructure and participate in setting national policy guidelines related to research.
- →Duties include, but are not limited to: Provides overall administrative management for Research Service, including interpreting administrative policies, developing or implementing policies and procedures, defining administrative requirements, and/or providing advice to top management on related issues.
- →Coordinates the acquisition of supplies, equipment, and services for Research Service, including animal laboratories and facilities.
- →Oversees, coordinates, and manages all contracts and sales agreements, acting in a liaison role (COR contracting office representative) to Contracting.
- →Advises on the formulation, and is responsible for the execution of budgetary plans for all research functions, with knowledge of immediate and long-range requirements of VACO, including needs of individual investigators and costs of personnel, equipment, supplies, services, and maintenance.
- →Develops plans for quarterly expenditures and monitors expenditures to assure that funds are used according to the quarterly plan and that optimal utilization funds are accomplished.
- →Directs the personnel management function for Research Service, performing or overseeing human resources requirements.
- →Oversees reassignment and all other personnel actions, writes position descriptions, prepares performance requirements, writes recommendations for performance awards, develops functional and organizational charts.
- →Work Schedule: Monday - Friday; 8:00am - 4:30pm Telework: This position may be authorized for ad hoc telework.
- →Telework eligibility will be discussed during the interview process.
- →Ad hoc is defined as occasional, non-recurring telework.
- →Virtual: This is not a virtual position.
- →Position Description/PD#: Administrative Officer/PD688430 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
- ✓Note: Only education or degrees recognized by the U.S.
Personality Fit
Job ID: 52af2395-8478-4207-a125-7550aef34d83
Posted via USAJobs