Job Listing
Administrative Officer
Veterans Health Administration · Posted 6 days ago
On-site Palo Alto, CA $93K – $121K Apply by Sep 17, 2026 Administrative Officer ENTJESFJESTJISTJ Hospitality
Apply for this job → About the Role
This position is located at the Palo Alto VA Medical Center, in the Nutrition and Food Service (N&FS) department. The primary purpose of this position is to serve as the Supervisory Administrative Officer (AO) for N&FS and is responsible for coordinating and monitoring all N&FS administrative programs.
What You'll Do
- →The Administrative Officer at this level (GS-11) has supervisory responsibility for all office staff and has authority to make changes to the administrative programs to support NFS goals.
- →Major duties and responsibilities include: Oversees and facilitates the administrative management for Nutrition & Food Service.
- →Provides technical and administrative supervision to a Budget Technician, Program Support Assistant (OA), and administrative support staff.
- →Manages the incentive awards program.
- →Carries out Equal Employment Opportunity policies and program activities.
- →Develops indicators, monitors and compiles data collection and analysis, and corrects actions and prepares related reports Independently develops, plans, issues and implements procedures to comply with directives concerning administrative matters.
- →Analyzes and evaluates problems, makes recommendations, and devises solutions to systems administration, training management, publication management and data management within the division.
- →Participates in regular meetings with leadership and other senior members to address administrative management issues, resolve problems, and provide recommendations for correcting or improving processes and programs.
- →Serves as the department's Automated Data Processing Application Coordinator (ADPAC) and Contracting Officer's Representative (COR).
- →Manages, monitors, coordinates, and provides regulatory guidance on all personnel actions, organizational structures, and position management for the Service.
- →Reviews, interprets, and provides recommendations for the revision of regulatory guidelines, policies, and standing operating procedures pertinent to personnel administration and all Service operations.
- →Participates in the planning for budgeting needs and financial management for Nutrition & Food Service.
- →Attends budget calls, reviewing guidelines and instructions in order to brief managers on schedules and data requirements.
- →Coordinates with Assistant Chief, N&FS/Food Production Manager to control purchasing and use of supplies.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job.
- ✓All applicants tentatively selected for VA employment in a testing-designated position are subject to urinalysis to screen for illegal drug use prior to appointment.
- ✓Applicants who refuse to be tested will be denied employment with VA.
- ✓Selective Service Registration is required for males born after 12/31/1959.
- ✓Must be proficient in written and spoken English.
- ✓Subject to background/security investigation.
- ✓Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Must pass a pre-employment physical examination.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
- ✓Complete all application requirements detailed in the "Required Documents" section of this announcement.
- ✓As a condition of employment for accepting this position, you may be required to serve a 1- or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
Personality Fit
Job ID: 4edafeee-2cea-4641-a8dc-6d90656015d9
Posted via USAJobs