Job Listing
Administrative Officer
Veterans Health Administration · Posted 2 days ago
About the Role
The Administrative Officer reports directly to the Chief of Sterile Processing Service (SPS) at the VA St Louis Health Care System. The SPS consists of staff including nurses, sterile supply personnel, and administrative personnel. The purpose of this position is to support the service and represent the Chief of SPS, and service managers in all administrative matters.
What You'll Do
- →Major Duties: Provides for the overall administrative management of the (SPS).
- →Responsible for advising, planning, developing policies, implementing and evaluating administrative processes and programs such as as contract and funds management, staffing efficiency, labor mapping, RMD, and communications across the service line.
- →Monitors administrative performance and suspense actions - facilitating guidance from the Chief of SPS to ensure issues dealing with program specific suspense, compliance, and processing RMD are brought to closure.
- →Interprets administrative policies, develops local policies, defines administrative requirements, and/or provides advice to the Chief on related issues.
- →Provides advice on interpretation and application of a variety of human resources policies, practices and procedures that affect SPS.
- →Reviews and maintains personnel action requests, awards, promotions, and supervisors' disciplinary action documentation.
- →Reviews related reports and analyzes trends to identify deficiencies or discrepancies and recommend plans to improve efficiency of processing actions and solutions to eliminate recurrence of unfavorable conditions.
- →Coordinates and monitors training and education requirements for the SPS, including professional education, safety, and computer training.
- →Ensures SPS complies with all provisions of the Equal Employment Opportunity Program, VHA regulations and established Medical Center guidelines, providing compliance reports to the Chief for direct reports as well as to supervisors for their employees.
- →Reviews the SPS annual education program and schedules training to meet the needs of the organization and/or employee.
- →Ensures that training requests are appropriately prepared, staffed, and comply with regulatory requirements such as eligibility and proper coding of purpose, type, source, and special interest in other required information.
- →Serves as administrative liaison to Sterile Processing Leadership, Associate Director Patient Care Services and various other offices across the VISN and VHA, engaging in discussions on policy making and resource allocation to improve services, solve problems and provide quality patient care.
- →Performs review and analysis of productivity data, developing action plans that lead to improved performance and/or productivity and implementation of improved management controls.
- →Establishes and maintains necessary controls for effective financial oversight - monitoring budget information, justification, execution, financial management, and financial reporting.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: 3de3fcb1-398f-4449-a4fd-540f6541d71c
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