Job Listing
Administrative Officer
Veterans Health Administration · Posted 54 days ago
Hybrid East Orange, NJ $73K – $114K Apply by Jul 30, 2026 Administrative Officer ENTJESFJESTJISTJ Operations
Apply for this job → About the Role
The incumbent serves as the Administrative Officer for Ambulatory Care, working under the direct supervision of the Associate Chief of Staff /Ambulatory Care Service. The position is responsible for providing budget, personnel, quality management, education, logistics, credentialing and privileging, medical administration, performance improvement, and contract oversight support to the sections within the service.
What You'll Do
- →Duties of the position include, but are not limited to, the following: The incumbent manages and orchestrates the daily administrative functions for the ACOS/Ambulatory Care.
- →The Administrative Officer plans, assigns, and monitors the work of employees in the administrative section of Ambulatory Care and oversee all data reporting within and for Ambulatory Care.
- →The Administrative Officer oversees COVID efforts and operations regarding Ambulatory Care; and participates in committee meetings addressing and implementing change for the service.
- →Priority initiatives include expansion of video encounters and creation of innovative strategies to meet the prevention needs of Veterans during the COVID Pandemic and beyond.
- →Supervise and develops work priorities and objectives in order to improve workflow and maximize productivity.
- →Incumbent conducts initial and ongoing training for the employees for whom the individual supervises.
- →She/he works with the ACOS/Ambulatory Care to develop long and short-term goals for the service, to include the formulation of the service's strategic plan including special projects, programs, and initiatives.
- →Maintains, analyzes, and reports Primary Care performance data.
- →The Administrative Officer coordinates with staff throughout the Medical Center (including the Community based outpatient clinics (CBOCs) to track the performance measures assigned to Ambulatory Care.
- →Incumbent generates the monthly performance measure reports and the data to support the annual provider ongoing-practice evaluations.
- →Incumbent works with the Quality Management staff in support of Ambulatory Care improvement initiatives and monitors.
- →Produces and utilizes detailed statistical data in order to develop business initiatives, productivity studies root cause analysis, constructs presentations and reports by assembling and analyzing data from multiple sources.
- →Constructs position descriptions, performance plans, qualifications standards, job analysis, disciplinary and adverse actions, sick leave restriction letters, and other actions as required.
- →Coordinates and monitors all Ambulatory Care recruitment actions through the Human Resource Management Service.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓Note: Only education or degrees recognized by the U.S.
Personality Fit
Job ID: 343d057a-257e-4d27-b7c0-4477f427c430
Posted via USAJobs