Job Listing
Administrative Officer
Federal Aviation Administration · Posted 36 days ago
Hybrid Queens, NY $89K – $138K Apply by Aug 19, 2026 Administrative Officer ENTJESFJESTJISTJ Operations
Apply for this job → About the Role
This position serves as the Administrative Lead in a Federal Aviation Administration (FAA) Service Center Region and Region, Office of Policy, International Affairs & Environment (APL), National Engagement & Regional Administration (ARA). The position directly supports the Regional Administrator and reports to the Deputy RA Regional.
What You'll Do
- →Oversees a variety of administrative support programs such as FOIA, records management, property inventory, and annual data calls.
- →Responsible for managing various programs as assigned, and assists with regional programs and other special events including, but not limited to, Hotline Operations, international Notifications, NASAO meetings, all-hands meetings, etc. - Serves as administrative official for budget, personnel, performance planning, directives and records, training, and policies and procedures, as needed.
- →Serves as the RA's Purchase Credit Cardholder and performs all associated activities for purchase and validation.
- →Serves as the timekeeping coordinator for the RA/DRA and employees assigned to these offices. - Plans, coordinates, and schedules RA/DRA meeting schedules including participants from multiple internal and external groups.
- →Collects and organizes documentation for all meetings.
- →Provides administrative support on workgroups and participate on special programs as identified by the RA/DRA.
- →Manages Regional Administrators visitors, ensuring visits are well coordinated, materials are available, and appropriate staff members are available for support.
- →Ensures detailed itineraries are complete and briefing materials are ready.
- →Works with Senior Advisor to coordinate tracking of follow-up actions. - Handles special assignments of a confidential nature discretely, ensuring information and actions are accurate, timely, applicable, maintained on a need-to-know basis, and securely stored.
- →Ensures RA office Vital Records are current, and back-up copies are maintained. - In collaboration with the supervisor, articulates and communicates assignments to the Administrative Specialist.
- →Incumbent articulates the project, problems to be solved, actionable events, milestones, and/or program issues under review, and deadlines and time frames for completion.
- →Routes inquiries, Congressional correspondence, HQ requests and other correspondence to appropriate office(s) and composes or tracks timeliness of responses. - Works in a team environment to ensure all front office activities are completed.
- →Provides backup for other administrative positions as necessary and ensures continuous support coverage for the Regional Administrator.
Requirements
- ✓We are not accepting applications from noncitizens.
- ✓Education substitution for FV-H: Not applicable at the H band.
Personality Fit
Job ID: 888ff7af-b3c5-4606-be95-57dc701082f8
Posted via USAJobs